Officer

Job Purpose

The Purchase Officer is responsible for sourcing, negotiating, and procuring materials, goods, and services at the best possible prices while ensuring quality, timely delivery, and compliance with company policies.

Key Responsibilities

1. Procurement & Vendor Management
   1. Identify, evaluate, and develop reliable vendors and suppliers
   2. Obtain quotations, compare prices, negotiate terms, and finalize orders
   3. Prepare Purchase Orders (POs) and ensure accuracy as per approval matrix
   4. Maintain vendor master data and rate contracts
2. Order Management & Coordination
   1. Follow up with suppliers to ensure timely delivery of materials
   2. Coordinate with stores, production, finance, and logistics teams
   3. Ensure proper documentation including PO, GRN, invoices, and delivery challans
   4. Track order status and resolve supply-related issues
3. Cost Control & Compliance
   1. Ensure procurement within approved budgets
   2. Monitor price trends and recommend cost-saving initiatives
   3. Ensure adherence to company procurement policies and SOPs
   4. Support audits by providing procurement records and reports
4. Inventory & Reporting
   1. Assist in inventory planning to avoid stock-outs or overstocking
   2. Prepare MIS reports on purchase activities, vendor performance, and savings
   3. Reconcile vendor bills with finance for timely payments

• Bachelor's degree in Commerce / Business Administration / Supply Chain / Engineering
• Professional certification in Procurement or SCM is an added advantage
• Experience in hospitality industry preferred