Data Clerk

Job Summary: This position enters data, invoicing, and billing information into a designated data management system within the JCOD-STOP project. This position is responsible for the operational aspects of tracking and entering data following the policies and procedures associated with these activities.

• Daily data entry pertaining to JCOD-STOP and JCOD-STOP student/participant services.

• Accurate and timely entry of Community Based Provider (CBP) service data and designated data management system.

• The ability to provide comprehensive quality customer service to all parties at all times as needed.

• Ensure data security as outlined in Amity Foundation approved Policy and Procedures, and fulfill duties and

• obligations with respect to the protection, use, and disclosure of protected health information (PHI).

• Adhere to policies and procedures that ensure the integrity, accuracy and security of all data maintained and submitted into a designated data management system.

• Abide by Policies and Procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information (ROI), if applicable.

• Maintain an accurate Community Based Provider (CBP) directory as directed.

• Ensure that technical and procedural best practices related to data security are upheld.

• May participate in annual training(s) and/or meetings provided by Los Angeles County and/or Amity Foundation.

• Additional duties as assigned.

• Required:

• Possess a high school diploma or its equivalent. Minimum two (2) years data entry experience in a professional office environment.

• Operational knowledge and proficiency with MS Office (Microsoft Teams, Word, Excel, PowerPoint, Outlook, One Drive) and basic data entry systems.

• Must have a valid California Driver's License and be eligible for Amity vehicle insurance.

• Preferred:

• Experience or familiarity with behavioral health, healthcare, and/or substance abuse program(s).

• Within specified contract timeframes, personnel file shall document evidence of participation in the following trainings:

• New Employee Orientation (Organizational and Programmatic Orientation)

• Participation in mandatory Grantee or JCOD STOP Subcontractor Orientation

• Motivational Interviewing

• Monthly Training

• Additional training topics relevant to the delivery of treatment services may include:

• Required Curriculum (if applicable)

• Agency and project-specific case management and record keeping requirements

• Appropriate, required individualized treatment/action plan documentation

• Professional ethics and overfamiliarity

• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)

• Process group and cognitive skills group

• Therapeutic community concepts

• Trauma-Informed Care

• Criminal justice treatment

• Gender responsive treatment

• Criminality

• Impact of trauma on SUD and criminality

• Treatment of trauma

• Treatment within a diverse offender population

• Issues impacting SUD and criminality

• Cultural Competency Training

• CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test

• Sexual Harassment Prevention

• Emergency Procedures

• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)

• Health Insurance Portability Accountability Act (Title 45 CFR Part 164)

• Signed acknowledgement of Drug Free Workplace policy

• Signed CDCR Prison Rape Elimination Policy (PREA) form

• Participate in bi-annual in-service training regarding the background and purpose of the JCOD-STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any JCOD-STOP forms, and the characteristics of the services offered.

• Participate in annual training provided by JCOD or LA County.

• Participate in technical assistance training or other training as appropriate.

• Physical Requirements:

• Faculty must frequently lift and/or move up to 25 pounds.

• Frequently required to sit and/or stand for extended periods of time.

• Frequently sitting and typing for extended periods of time.

• Occasionally required to reach, walk, climb, pull, push, grasp, stretch, and stoop.

• Frequently required to talk, hear, see, and use repetitive motions.

• Frequently able to communicate verbally and in written form.

• Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks

• Required to wear comfortable and office appropriate clothes.

• Mental Demands:

• Ability to change direction as priorities shift.

• Ability to thrive in an environment that requires one to adapt to changing circumstances.

• Ability to professionally work under pressure with difficult or temperamental students & faculty.

• Ability to handle mental and emotional stress related to the position.

• **Wor

• Understand causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.

• Understand contractual parameters of JCOD STOP Data Entry.

• Understand an array of treatment models available to participants.

• Operational knowledge of MS-Word, Excel, and data systems.

• Attention to detail, and ability to manage large amounts of data,

• Ability to multi-task, identify problems, provide recommendations to management teams, and implement any applicable systems.

• Ability to work constructively with diverse people and with parties that may have divergent perspectives and interests.

• Ability to clearly express concepts and direction, both orally and in writing, and to prepare complex reports, policies, and procedures.

• Excellent interpersonal, written communications and typing skills.