Job Description: Founder's Office Manager (Executive Assistant to the CEO)

The Mission

Apty is hiring a Founder's Office Manager to be the CEO's leverage engine — the person who protects the CEO's attention, runs follow-through like clockwork, and ensures investor and board motions are always tight, prepared, and on time.

This is a high-trust, high-context role supporting only the Founder/CEO. You will manage not just Apty-related priorities, but all key commitments of the Founder/CEO so their calendar, inbox, and obligations operate as one integrated system.

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Why This Role is Different (and What You'll Learn)

This is not a calendar-admin job. It is a strategic execution role where your output is CEO time reclaimed, priorities shipped, and chaos removed.

You will work closely with a dynamic founder who has built companies from the ground up, and you will learn how founders:

• Prioritize when everything feels urgent
• Communicate with investors and boards with clarity and confidence
• Handle high-stakes customer situations and protect relationships
• Convert decisions into execution rhythms and measurable follow-through
• Build operating discipline in a fast-moving company

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What You'll Own

1. Inbox Ownership

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• Own the Founder/CEO's inbox end-to-end: triage, prioritize, route, and draft responses in the Founder/CEO's voice.
• Create a daily CEO brief: decisions needed, deadlines, key threads, and risks.
• Ensure nothing important gets missed and nothing trivial steals Founder/CEO focus.

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2. CEO Attention and Calendar Control

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• Manage the Founder/CEO calendar as a strategic asset: protect deep work, reduce internal interruptions, and enforce meeting quality.
• Structure customer calls and investor coordination with context, preparation, and clean follow-through.
• Convert ad-hoc pings into a system: schedule, delegate, or close.

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3. Follow-ups and Closure (Your KPI)

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• Run a follow-up tracker across internal and external commitments.
• Track action items, owners, and deadlines, and drive closure without the Founder/CEO chasing.
• Keep execution crisp and organized: fewer repeats, fewer misses, more momentum.

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4. Board and Investor Motion

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• Coordinate board cadence end-to-end: scheduling, deck preparation logistics (inputs, version control, timelines), MoM (Minutes of Meeting), and action tracking.
• Coordinate investor interactions with speed, professionalism, and strong preparation hygiene.

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5. Founder/CEO Commitments Beyond Apty (High Trust)

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• Manage the Founder/CEO's non-Apty commitments — scheduling, coordination, reminders, and follow-through.
• Handle sensitive information with discretion and maturity, acting as a trusted extension of the Founder/CEO.

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What Success Looks Like (60–90 Days)

• Inbox fully under control: fast triage, clean drafting, and clear escalation rules.
• CEO calendar reflects true priorities: fewer interruptions and higher-quality meetings.
• Follow-ups consistently close; the CEO no longer acts as the reminder system.
• Board and investor workflows run predictably, with minimal last-minute chaos.

Requirements

• 3–5 years of experience as an Executive Assistant, Founder's Office Manager, or Executive Coordinator in a fast-paced environment.
• Strong written communication and judgment (knows what to escalate vs. own).
• High ownership and reliability — someone who does not drop threads.
• Ability to stay calm under pressure and maintain discretion with sensitive matters.
• System-builder mindset — someone who creates order rather than reacting to disorder.