Executive Assistant To CEO

Position
The Executive Assistant shall be the key person in the Chairman / CEO's office, responsible for managing, controlling, and organizing administrative activities of the CEO's office.

Responsibilities

• Manage, categorize, and oversee the flow of all information to the Chairman/CEO. Prepare executive summaries and prioritize content to facilitate quick decision-making.
• Facilitate efficient cross-departmental communication to manage and optimize the Chairman/CEO's schedule, ensuring a smooth flow of daily activities.
• Monitor and ensure adherence to Standard Operating Procedures (SOPs) in all departments, suggesting improvements where necessary including random audits of departments.
• Monitor and collate MIS, quality indicators, audit, and customer service findings and present summary to Chairman/CEO.
• Provide analytical support for decision-making by synthesizing complex information into actionable insights, and suggesting improvements where needed.
• Provide strategic oversight and guidance on key initiatives and projects under the Chairman/CEO's purview. Act as a critical point of contact for high-level decision-making support.
• Act as a project manager and liaison for cross-departmental efforts.
• Oversee the timely completion of any important activities/projects.
• Be the Chairman / CEO's eyes are ears across the organization through random spot audits of administrative, operational, and customer-facing departments. Assess and enhance the operational standards in all patient-facing areas.
• Serve as a liaison, coordinating with internal and external stakeholders to ensure alignment with the hospital's objectives and the Chairman/CEO's vision.
• Oversee the special handling of HNI patient cases, ensuring exceptional service and confidentiality.

Attributes

• Polished Soft Skills: Engage effectively with all staff and HNI patients, fostering positive and professional interactions.
• Minute Attention to Detail: Meticulously focused on accuracy, ensuring precision in tasks to support the Managing Director's operational efficiency.
• Relentless Ownership: Excel in a self-driven environment, demonstrating proactive problem-solving and independence without constant supervision.
• Growth Mindset: Eager for continuous learning and improvement, embracing challenges with a forward-thinking and adaptable approach.
• Communication Proficiency: Possess excellent verbal and written communication skills, facilitating clear and effective dialogue within the hospital's dynamic environment.
• Effective Multitasking: Seamlessly juggle tasks, adept at prioritizing between tactical and strategic projects, ensuring optimal support for the Chairman/CEO.

Qualifications

• MBA or MHA required