Associate

To manage all administrative functions of the plant, including infrastructure, security, statutory compliance, contractor and contract labour management, time-office operations, and employee welfare, ensuring smooth plant operations in compliance with legal and organizational standards.Key Responsibilities1. Contract Labour ManagementEnsure end-to-end management of contract workforce:Contractor onboarding, verification of licenses, PF/ESI codes, and statutory compliance.Maintain muster rolls, wage registers, and ensure timely payment of wages as per Minimum Wages Act.Monitor PF/ESI contributions and ensure 100% coverage for contract workers.Conduct regular audits of contractor compliance (wages, safety, documentation).Liaise with contractors for manpower planning and deployment as per production requirements.Maintain statutory registers and prepare compliance reports for labour authorities.2. Statutory & Regulatory ComplianceEnsure compliance with all labour laws, factory rules, and government regulations.Renew licenses and permits on time (Contract Labour License, Factory License, etc.).Prepare and submit statutory returns and reports within deadlines.Coordinate with HR and Legal for inspections and audits.3. Time Office & AttendanceOversee biometric attendance system for regular and contract employees.Validate overtime approvals and ensure adherence to company policy.Provide accurate payroll inputs to HR/Finance within timelines.4. Plant Infrastructure & FacilitiesManage housekeeping, canteen, transport, security, and other plant facilities.Ensure preventive maintenance of administrative infrastructure.Monitor vendor performance and ensure SLA compliance.5. Security & SafetyCoordinate with security agencies for access control, visitor management, and CCTV monitoring.Support EHS team in safety audits, emergency drills, and compliance for contract workforce.6. Vendor & Cost ManagementNegotiate rates with contractors and vendors to optimize costs.Ensure timely processing of invoices and maintain cost control measures.7. Employee WelfareOversee employee services like canteen, transport, uniforms, and medical facilities.Address grievances related to administrative services promptly.8. Reporting & DocumentationPrepare monthly MIS reports on contract labour, compliance, costs, and incidents.Maintain digital records of all statutory and administrative documents.

Graduate/Postgraduate in Administration/HR/Industrial Relations or related field.