Assistant Manager / Senior Executive – E-commerce Inventory Reconciliation

Assistant Manager / Senior Executive – E-commerce Inventory Reconciliation

Department: Finance & Accounts
Location: India (Remote)
Employment Type: Full-Time

About Austin Bazaar

Austin Bazaar is a leading e-commerce retailer specializing in musical instruments and accessories. We operate in a fast-paced environment focused on operational excellence, inventory accuracy, and continuous growth. Our teams collaborate closely across finance, warehouse operations, inventory management, purchasing, and customer support to deliver an exceptional customer experience.

About the Role

Austin Bazaar is seeking a detail-oriented and analytical finance professional to join our team as an Assistant Manager / Senior Executive – E-commerce Inventory Reconciliation.

This role will focus on managing inventory reconciliation processes across marketplaces, warehouse records, vendor documentation, and internal systems. The ideal candidate should have strong experience with e-commerce inventory accounting, marketplace reconciliation, financial operations, and vendor coordination.

The candidate must be comfortable working with large data sets, identifying discrepancies, coordinating across departments, and taking ownership of assigned finance processes.

What You'll Do

Inventory Reconciliation

• Perform monthly inventory reconciliation using SkuVault, marketplace reports, warehouse records, vendor invoices, and accounting systems.
• Review inventory transactions including purchases, receipts, returns, adjustments, damages, shortages, and write-offs.
• Investigate inventory discrepancies and coordinate with internal teams to resolve issues.
• Maintain reconciliation schedules and supporting documentation.
• Monitor inventory accuracy across marketplaces and internal systems.

Financial Operations

• Support month-end and year-end financial closing activities.
• Prepare reconciliation schedules, reports, and supporting financial documentation.
• Book vendor invoices, expenses, payments, and journal entries.
• Review invoices, claims, reconciliations, and finance-related tasks for accuracy.
• Assist in maintaining accurate inventory-related financial records.

Vendor & Team Coordination

• Communicate with domestic and international vendors regarding invoices, claims, statements, payment details, and reconciliation queries.
• Maintain professional written communication with vendors and internal teams.
• Follow up on pending reconciliation items to ensure timely closure.
• Coordinate with warehouse, operations, finance, and purchasing teams as needed.
• Support team members and assist with process coordination when required.

Process Ownership

• Take ownership of assigned finance and inventory-related workflows.
• Track pending finance and reconciliation tasks.
• Identify opportunities for process improvements and operational efficiency.

What We're Looking For

• 3–7 years of experience in e-commerce inventory accounting, reconciliation, or finance operations.
• Strong understanding of inventory reconciliation and e-commerce inventory flow.
• Experience with inventory adjustments, claims, returns, vendor reconciliation, and month-end closing.
• Hands-on experience with SkuVault preferred.
• Experience with Amazon inventory and marketplace reports is an advantage.
• Good understanding of accounting principles, expense booking, vendor payments, and reconciliation processes.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Advanced Excel and/or Google Sheets proficiency.
• Ability to manage deadlines in a fast-paced environment.

Preferred Background

• Experience working in an e-commerce, retail, marketplace, or inventory-heavy business.
• Comfortable handling large volumes of data and reconciliation activities.
• Ability to work independently while coordinating across multiple departments.
• Process-oriented, proactive, and highly organized.

Why Join Austin Bazaar?

• Join a rapidly growing e-commerce company.
• Work alongside collaborative and experienced teams.
• Gain exposure to finance, inventory, operations, and vendor management.
• Opportunity to contribute to process improvements and operational efficiency.
• Employee discounts on musical instruments and accessories.
• Long-term growth opportunities within the organization.