Purchase Assistant

Job Title: Purchase Assistant (Remote)

Department: Purchasing & Inventory Management
Reports To: Manager of the Procurement Team
Work Schedule: Monday - Friday, 2:00 PM - 11:00 PM (IST)
Location: Remote

Salary:  Best in Industry (Not a constraint for the right candidate)
 

Job Summary:

Austin Bazaar is seeking a proactive and detail-oriented Purchase Assistant to support our Procurement team with data entry, inventory management, and vendor coordination. This role requires a strong work ethic, punctuality, excellent time management, and the ability to quickly learn new software and systems.

As our company continues to grow, we are implementing new tools and programs to improve efficiency. We are looking for someone who is adaptable, eager to learn, and excited to take part in our company's growth. This roles ideal for someone who takes initiative, is highly organized, and can manage multiple priorities in a fast-paced environment.

📍For applications to be considered priority please apply directly https://austinbazaar.bamboohr.com/careers/39

Key Responsibilities:

• Own the data entry and management of Purchase Orders (POs)for Third-Party Logistics (3PL) providers, ensuring accuracy and efficiency.
• Perform Goods Receipt Notes (GRN)in EPR system, ensuring accurate record-keeping.
• Create product bundles in EPR system(after approval) with a keen eye for detail.
• Assist the Procurement team with data entry, record-keeping, and documentationwhile ensuring compliance with company standards.
• Coordinate directly with vendorsto facilitate accurate order processing and quickly resolve any discrepancies.
• Monitor and maintain inventory accuracy, identifying and addressing inconsistencies proactively.
• Analyze data to spot trends, inefficiencies, or opportunities for cost savings.
• Stay up to date with new systems and processes—as the company grows, the ability to quickly adapt to new technologies is essential.
• Demonstrate strong time management skills to meet deadlines and handle multiple tasks effectively.

Qualifications & Experience:

• Bachelor's degree in Business, Supply Chain, or a related field(preferred but not mandatory).
• 2+ years of proven experience in purchasing, supply chain, or inventory management.
• Proficiency with inventory management software is preferred.
• Strong Excel skills, including pivot tables, VLOOKUP, and data analysis.
• Excellent organizational skills with a keen eye for detail.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Excellent English communication skills, both written and verbal, to interact effectively with vendors and internal teams.
• A take-charge attitude with a problem-solving mindset—able to anticipate challenges and act before they become issues.
• Punctuality and reliability are essential—this role requires someone who can manage time effectively and be consistently available during work hours.
• Music ecommerce experience preferred.

Pre-Notification for Candidates

While we do not require these documents before the interview stage, candidates should be informed of the following requirements if they receive an offer:

Background Check Process:

If an offer letter is provided and signed, the background check process will begin immediately. Candidates will be required to provide the following original(scanned) documents:

• PAN Card
• Aadhaar Card
• Address Proof (if the address on the Aadhaar Card is different)
• Joining Letter from the last company
• Relieving Letter or Resignation Confirmation Email
• Last 3 Salary Slips or 6 Months' Bank Statement showing salary credits
• A Digital Photo

Alternative Documents (if any of the above are unavailable):

• Driving License
• Passport
• Last 3 Years' Income Tax Returns / Form 16 / Form 26AS

Background Verification:

Candidates should be aware that the background verification process will include but isnot limited to:

• Address verification
• Education verification
• Employment history verification
• ID verification
• Criminal record check

Mandatory Software Usage:

• Tracking software is mandatory from Day 1 of employment.This software ensures accountability and supports productivity monitoring.

Timely Submission of Documents:

Candidates must provide all required documents promptly during the background check process. Failure to do so will result in the offer letter being rescinded.

What We Offer:

• Remote work flexibility with a stable, long-term opportunity.
• A supportive, team-oriented environment where hard work is recognized.
• Opportunities for professional growthwithin a fast-growing e-commerce company.
• A chance to be part of an expanding team that embraces innovation and new technologies.

📍For applications to be considered priority please apply directly https://austinbazaar.bamboohr.com/careers/39

If you are a proactive, detail-oriented professional with a strong work ethic, who takes ownership of tasks, thrives in a dynamic environment, and wants to contribute to the company's growth, we encourage you to apply!