Vendor Administration Specialist

Key Responsibilities:

• Vendor Onboarding:

• Facilitate the onboarding process for new vendors, ensuring all necessary documentation and compliance requirements are met.

• Administration of all Vendor Data for the Americas.

• Conduct sanction screenings, vendor background checks and business review as part of any vendor pre-selection process to ensure vendors comply with regulatory standards.

• Vendor voice and outreach and data confirmation.

• Vendor risk management participation.

• System Integration:

• Utilize Oracle and Coupa to manage vendor information and ensure seamless integration into the organization's procurement systems.

• Provide training and support to vendors and business stakeholders on using these systems as needed.

• Compliance and Documentation:

• Ensure all vendor documentation is complete, accurate, and up to date.

• Monitor and enforce compliance with company policies and industry regulations.

• Understand and ensure compliance and risk related regulations are adhered to in vendor data operations.

• Understand controlled environments and workflows.

Relationship Management:

• Serve as the primary point of contact for vendors and business stakeholders during the onboarding process, addressing inquiries and resolving issues promptly.

• Foster strong relationships with vendors and business stakeholders to ensure smooth onboarding and ongoing collaboration.

• Work directly with and provide Accounts Payable and Finance teams support regarding vendor data and data availability in the required systems.

• Reporting and Analysis:

• Prepare regular reports on vendor onboarding status, compliance, and other relevant metrics.

• Provide analysis of Cantor and affiliate's sector and commodity spend, and current and potential vendors.

• Provide regular management updates on activities, competition / market intelligence, and pipeline of go-forward projects for review.

• Hybrid role (3 days a week in office required)

• Seniority: Mid Level
• Education: Bachelor's degree required
• Languages: English