Assistant Manager Facilities Technical

Description

? Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.

? Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy.

? Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems.

? Innovate, suggest and implement energy management ideas.

? Oversees the inventory, rental, repair and maintenance of office equipment. Review with CLIENT coordinator regarding various maintenance issue & improvement of building system.

? Analyze/ recommend solution on the complaint analysis.

? Maintains compliance with departmental security, audit procedures, and CLIENT management policy.

? Manage the office services needed to support department operations.

? Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files

? Co-ordination with local authorities on behalf of CLIENT.

? Supervises the staff involved in performing the functions of the assigned units.

? Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.

? Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness.

? Data gathering and reporting on all facility operations.

? Periodically check / amend checklist, operation steps, spares parts consumption analysis.

? Work in coordination with CLIENT on day-to-day activities.

? Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.

? Ensure all safety guidelines/ requirements are adhered to by team members/vendors.

? Maintain discipline and quality of work by all staff.

? Organize and coordinate formal monthly meetings with CLIENT and vendors.

? Conduct monthly reviews individually with the various departmental managers – technical, soft services etc..

? Preparation of Daily, Weekly and Monthly reports for CLIENT as per the prescribed format.

? Arrange for monthly bills to be submitted to the CLIENT.

? Coordinating for payments of the site contractors and sub vendors.

? Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.

? Develops and implements ISO systems and processes to establish and maintain records for the operating unit.

? Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets.

In addition to the above-mentioned duties and job functions, any other assignments given by Management, within the purview of the contract.