Facility Manager Soft Services

·Overseeday-to-dayoperationsandmaintenancetaskswithinthefacilitiesteam.

·Coordinatefacilityinspectionsandensurecompliancewithsafetyregulations.

·Managefacilitybudgets,expenses,andresourceallocationseffectively.

·Leadandmentorfacilitystafftoensurehighperformanceandproductivity.

·Developandimplementpreventivemaintenanceschedulesforequipmentandfacilities.

·Coordinatewithexternalsuppliersandcontractorsforfacilityrepairsandservices.

·Ensuretimelyresponsetofacility-relatedissuesandemergencies.

·Implementandenforcepoliciesandproceduresrelatedtofacilityoperations.

·Collaboratewithotherdepartmentstosupporttheirfacility-relatedneeds.

·Leadingprojects/tasksE2EincoordinationwithSuppliers.

·Maintain data and documents and readiness for internal/external audits and presenting data to senior management.

·Handle end-to-end office transport operations and management of transport services.

·Responsible for maintaining all legal documents, ensuring they are up-to-date, organized, and accessible.

·Ensuring the timely renewals of all lease and agreements.

·Responsible for managing office security and conducting fire drills.

·Must have basic knowledge of technical systems and fire safety protocols.

·Coordinate with the procurement team for Supplier-related work, including raising Purchase Orders.

·Raise invoices with finance to ensure timely payments to all suppliers.

·Allocate and manage desks by coordinating closely with all Business Units.

·Work with the Badging team on access card data and recovery of physical cards.

·Adhere to global OHS polices and regulations and complete all required reports on time.

ResourcePlanning:

·Forecastingandplanningofresourcerequirements

·Manageresourcesefficientlythroughpeaksandbothonandoffsiteevents.

·Ensurecontingencyplanningisinplaceforcriticalresources.

PeopleManagement/Development:

·Develop team skills and help members reach their full potential.

·Regularly assess and enhance team competencies.

·Address performance issues with action plans and coaching.

·Foster a motivating work environment to boost engagement and retention.