Transport Incharge

Transport In-Charge

Role Summary

• Responsible for planning, managing, and monitoring the school's transportation operations to ensure safe, timely, and efficient movement of students and staff.
• Ensure compliance with safety regulations, vehicle maintenance standards, and transport policies.

Key Responsibilities

Transport Operations Management

• Plan and manage daily transport operations including routes, schedules, and bus allocations.
• Optimize routes for efficiency, safety, and cost control.
• Ensure timely pick-up and drop-off of students and staff.

Vehicle & Driver Management

• Maintain records of all school vehicles including registration, insurance, fitness certificates, and permits.
• Monitor vehicle maintenance, servicing, and repairs.
• Manage drivers, conductors, and attendants including duty rosters and discipline.
• Verify valid driving licenses, background checks, and training records of transport staff.

Safety & Compliance

• Ensure compliance with school transport safety norms and government regulations.
• Conduct regular vehicle inspections and safety audits.
• Ensure availability of first-aid kits, GPS (if applicable), fire extinguishers, and emergency contacts in vehicles.
• Implement student safety procedures and emergency response protocols.

Parent & School Coordination

• Address transport-related queries and complaints from parents.
• Communicate route changes, delays, or emergencies promptly.
• Coordinate with school administration for transport planning and changes.

Transport MIS & Reporting

• Maintain transport attendance, route, and fuel records.
• Track fuel consumption and control transport expenses.
• Prepare transport MIS reports for management review.
• Use ERP / transport management systems for data accuracy.

Vendor & Cost Management

• Coordinate with external transport vendors (if applicable).
• Monitor transport-related expenses and budgets.
• Support cost optimization initiatives without compromising safety.