Executive Assistant to CEO

We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively.

As the right hand to the CEO, you'll play a critical role in keeping the business—and life—running smoothly. You'll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment.

Key Responsibilities:

• Manage complex calendars and coordinate meetings across time zones
• Prioritize and handle email correspondence on behalf of the executive
• Track and follow up on tasks, deadlines, and deliverables
• Coordinate internal projects and ensure team members are aligned
• Facilitate communication between the executive and small startup teams
• Organize documents and maintain shared files
• Assist with personal tasks and scheduling (appointments, research, reservations, etc.)
• Identify opportunities to improve workflows and increase efficiency using AI tools and automation

Key Tools:

• Google Workspace (Calendar, Gmail, Docs, Sheets)
• Slack
• Zoom
• Project Management Tools such as Jira or Notion
• AI tools (e.g., ChatGPT)

Requirements:

• Professional fluency in English (spoken and written)
• Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role
• Strong organizational and multitasking skills
• High attention to detail and follow-through
• Strong written and verbal communication
• Adaptability to shifting priorities and fast-moving tasks
• Comfortable working autonomously and handling confidential information with discretion
• Tech-savvy with a willingness to learn and leverage new tools
• Experience working in a startup or remote-first environment

What We Offer:

• Full-time remote role with flexible hours
• Opportunity to work closely with an experienced founder
• Exposure to multiple startups in the tech and AI space
• A fast-paced but supportive work environment
• A budget for learning and self-improvement, especially in the AI space