Admin Executive

Identify, onboard, and manage vendors for housekeeping, security, maintenance, pantry, stationery, and other services

Negotiate contracts, rates, and service-level agreements (SLAs)

Monitor vendor performance and ensure timely service delivery

Verify vendor invoices and coordinate payments with accounts

Maintain vendor records and compliance documentation

Supervise housekeeping staff and outsourced agencies

Ensure cleanliness and hygiene standards across office premises

Plan housekeeping schedules and periodic deep cleaning

Report and resolve cleanliness or maintenance issues

Maintain records of office assets (IT equipment, furniture, appliances, etc.)

Track asset allocation, movement, and disposal

Conduct periodic physical verification of assets

Coordinate repair, replacement, and maintenance of assets

Manage pantry supplies (tea, coffee, snacks, water, consumables)

Ensure pantry hygiene and availability of supplies

Coordinate with pantry vendors and staff

Monitor pantry expenses and control costs

Procure and manage office stationery and consumables

Maintain inventory and ensure timely replenishment

Issue stationery as per company policy

Track usage and optimize inventory levels

Oversee day-to-day office facilities operations

Coordinate with facility vendors for repairs and services

Ensure compliance with safety, health, and statutory norms

Handle employee requests related to office facilities

Maintain and monitor employee attendance records

Coordinate with HR on attendance, leave, and shift data

Resolve attendance discrepancies and system issues

Coordinate with HR and payroll for attendance and data inputs

Ensure timely submission of attendance and overtime records

Support payroll processing activities as required

Coordinate preventive and breakdown maintenance

Handle electrical, plumbing, HVAC, and civil maintenance issues

Liaise with building management and external authorities

Ensure compliance with fire safety and statutory inspections