HR Administrator (US Operations)

We are seeking a proactive and detail-oriented HR Administrator (US Operations) with 3–7
years of experience working with a US-based company or directly supporting US operations.
The ideal candidate will be responsible for managing day-to-day HR operations, employee
lifecycle administration, documentation, compliance support, onboarding and offboarding
activities, HR systems, and employee records while ensuring a seamless employee experience
and adherence to organizational policies and processes.

The role requires excellent organizational skills, strong attention to detail, the ability to handle
confidential information, and experience working in a fast-paced, multicultural environment.

You will be working remotely with US-based team members on the US shift.

Key Responsibilities
Employee Lifecycle Management

• Manage end-to-end employee administration processes from onboarding to separation.
• Coordinate pre-joining formalities, document collection, background verification, and induction activities.
• Prepare and maintain employment-related documentation, including offer letters, appointment letters, employment agreements, policy acknowledgements, and other employee correspondence.
• Manage employee confirmation, probation reviews, transfers, role changes, and exits.

HR Operations & Administration

• Maintain accurate and up-to-date employee records and personnel files.
• Administer employee databases, HRIS systems, and organizational records.
• Ensure proper documentation and record retention in accordance with company policies and applicable regulations.
• Support attendance management, leave administration, and employee information updates.
• Coordinate asset allocation, acknowledgements, and asset recovery during separation.

Compliance & Documentation

• Support HR compliance activities and ensure adherence to company policies and statutory requirements.
• Maintain confidentiality of employee information and sensitive company data.
• Assist in maintaining HR policies, standard operating procedures, and process documentation.
• Support internal and external audits by providing required HR documentation and reports.

Employee Support & Coordination

• Serve as the primary point of contact for employee queries related to HR processes and policies.
• Coordinate with leadership, managers, payroll, finance, and administration teams on HR-related matters.
• Facilitate employee engagement initiatives and administrative activities.
• Support communication and coordination across geographically distributed teams, including US stakeholders.

Reporting & Process Improvement

• Prepare and maintain HR reports, dashboards, trackers, and employee metrics.
• Generate periodic reports related to headcount, onboarding, attrition, employee records, and HR operations.
• Identify opportunities to streamline and improve HR administrative processes and workflows.

Required Skills & Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce,
• Management, or a related field.
• MBA/PGDM in Human Resources or Personnel Management is preferred.
• Minimum 3–7 years of hands-on experience in HR Operations and Administration with a US-based company and exposure to supporting geographically distributed teams and US stakeholders.
• Experience working with US-based organizations or distributed global teams.
• Exposure to HR systems such as BambooHR, Workday, Rippling, Zoho People, ADP, or similar platforms.
• Knowledge of employee onboarding platforms and document management systems.
• Experience preparing HR reports, metrics, and operational dashboards.
• Understanding of employment documentation and compliance practices in multinational environments.
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, Slack, and Google Workspace.

Preferred Certifications
The following certifications are desirable but not mandatory:

• SHRM Certified Professional (SHRM-CP)
• Professional in Human Resources (PHR)
• HR Operations, HRIS, or HR Analytics Certifications

Personal Attributes

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong coordination and stakeholder management abilities.
• Process-oriented mindset with problem-solving capabilities.
• Ability to work independently in a fast-paced, global environment.