Executive Assistant/Chief of Staff

Key Responsibilities

• Manage Founder's calendar, priorities, and meeting preparation
• Track action items from leadership and client meetings; follow up across departments until closed
• Prepare briefing notes, decks, and summaries for Founder-level reviews and external meetings
• Triage what genuinely needs Founder attention vs. what can be routed to the right department head
• Coordinate travel, logistics, and external stakeholder scheduling

• Excellent written and verbal communication
• High discretion — will regularly handle confidential client and business information
• Strong command of MS Office / Google Workspace; comfortable building a clean deck under time pressure
• Able to synthesise a meeting into clear action items without hand-holding
• Prior exposure to a marketing/creative agency environment
• Experience supporting a founder through a scaling phase