Executive Assistant

ABOUT THE OPPORTUNITY Heartfulness Institute is a global non‐profit organisation dedicated to heart‐based meditation, wellness, and human development. With presence in over 160 countries and a sprawling 1,400‐acre global headquarters at Kanha Shanti Vanam, Hyderabad, we are home to one of the world's largest meditation centres. We are looking for a highly capable, discreet, and agile Executive Assistant to provide dedicated executive support within our organisation. This is a rare opportunity to work at the heart of a global institution — supporting high‐impact decisions, coordinating across diverse portfolios, and representing the leadership office with professionalism and integrity.

WHAT YOU WILL DO • Manage a complex, multi‐domain calendar and serve as the primary gatekeeper — scheduling, prioritising, and filtering appointments across time zones. • Coordinate end‐to‐end travel logistics including itineraries, visa processing, security protocols, and accommodation for domestic and international engagements. • Attend senior meetings; prepare precise Minutes of Meeting and follow up rigorously on action items with institutional stakeholders. • Draft executive‐level communications, briefing notes, presentations, and summaries. • Liaise with global dignitaries, institutional partners, visiting VIPs, and senior leaders — maintaining appropriate protocol and discretion at all times. • Safeguard and maintain confidential documentation including records, contracts, correspondence, and institutional data across multiple portfolios. • Manage secure digital communication platforms, virtual conferencing for global meetings, and confidential filing systems with strict access discipline.

• Education: Bachelor's or Master's degree in Business Administration, Communications, Humanities, or a related field.
• Experience: 2–5 years of experience as an Executive Assistant, or Senior Administrative Professional in a corporate or institutional setting.
• Languages: Complete fluency in written and spoken English; proficiency in two or more additional languages is a strong advantage.
• Technical Skills: Strong command of Google Workspace, Microsoft 365, task management platforms, and enterprise communication tools.
• Temperament: Absolute discretion, high emotional intelligence, and the ability to maintain composure under sustained pressure.
• Cultural Fit: Familiarity with Heartfulness values and the culture of Kanha Shanti Vanam is a significant advantage.
• Availability: Ability to be available beyond standard hours when required; immediate family committed to long–term residency in or near Kanha Shanti Vanam.