Nursery Administration & Operations Coordinator

Job Description Designation: Nursery Administration & Operations Coordinator Department: Hearty Culture Nursery Reporting To: Director / Nursery Head

Job SummaryThe Nursery Administration & Operations Coordinator is responsible for managing the day‐to‐dayadministrative and operational activities of the nursery. The role includes attendance management,HR coordination, logistics planning, customer communication, billing, recruitment, projectcoordination, staff monitoring, and ensuring the smooth functioning of all nursery operations.

Key Roles & Responsibilities

1. Administration & Attendance: Faceviz monitoring, attendance, leave, permissions, HRcoordination, records.
2. HR & Recruitment: Hiring, interviews, onboarding, documentation.
3. Logistics & Vehicle Coordination: Arrange lorries, trucks, cars, compare transport prices,negotiate rates, allocate Bada Dosth vehicle, coordinate drivers and vendors.
4. Landscape Project Coordination: Dispatches, labour movement, project coordination,documentation.
5. Customer & Client Communication: Professional communication, quotations, billing, deliveries,follow‐ups, complaint handling, meetings.
6. Billing & Documentation: Quotations, invoices, payment follow‐up, documentation.
7. Staff Monitoring & Operations: Monitor staff, interns, consultants, attendance, work allocation anddiscipline.
8. Meeting Coordination: Schedule meetings, MOM, follow‐up.
9. Vendor Coordination: Procurement, quotations, delivery and payment coordination.
10. Problem Solving & Operational Support: Resolve operational issues and coordinate acrossdepartments.
11. Reporting & MIS: Daily, weekly, monthly, logistics, HR and management reports.
12. Interdepartmental Coordination: HR, Accounts, Logistics, Landscape, Maintenance, Production,Inventory, Purchase, IT, Civil, Housekeeping and Security.

Key SkillsAdministration, Operations, HR Coordination, Logistics, Vendor Management, Customer Relations,Documentation, Staff Monitoring, Communication, Problem Solving, Time Management, MS Excel,MS Word and Email Communication.

KPIsAttendance accuracy, recruitment, vehicle utilization, transport cost optimization, billing, customersatisfaction, staff monitoring, issue resolution, departmental coordination and operational efficiency.

Overall ResponsibilityEnsure smooth administration and operations of Hearty Culture Nursery through effectivecoordination of HR, logistics, projects, customer communication, billing, recruitment, vehiclemanagement and staff supervision.

• Administration
• Operations
• HR Coordination
• Logistics
• Vendor Management
• Customer Relations
• Documentation
• Staff Monitoring
• Communication
• Problem Solving
• Time Management
• MS Excel
• MS Word and Email Communication