Associate - Finance & Administration

We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities. The role involves handling invoicing, vendor coordination, inventory management, office administration, travel arrangements, and supporting employee engagement activities.

Key Responsibilities

Finance Support

• Assist in preparing and managing client invoices and tracking payment cycles.
• Support accounts payable and accounts receivable processes.
• Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.
• Facilitate execution of financial documents through e-signature platforms.
• Maintain cash expense and bill records required for statutory audits and submit monthly reports.

Administration & Operations

• Support day-to-day office administration, facility coordination, and vendor management.
• Maintain vendor contact lists and ensure cost-effective procurement of services.
• Manage inventory and procurement of office supplies and consumables such as stationery, beverages, snacks, and cleaning supplies.
• Coordinate with the IT team to maintain hardware and inventory records.

Facilities & Maintenance

• Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.
• Liaise with the building maintenance team to resolve facility-related issues.

Travel, Events & Employee Support

• Arrange travel bookings and logistics for approved team travel.
• Support event coordination and employee engagement activities with HR and vendors.
• Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.

We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities.

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