Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support leadership and internal teams with day-to-day coordination, administrative tasks, and project tracking. This role requires strong multitasking abilities, effective communication skills, and proficiency in managing team workflows and tools. The Executive Assistant will play a vital role in ensuring tasks are completed efficiently and stakeholders are aligned across multiple projects.

Job Responsibilities:

• Support leadership with calendar management, scheduling, meeting coordination, and follow-ups
• Coordinate internal and external communication across teams, clients, partners, and stakeholders
• Prepare meeting agendas, notes, trackers, reports, and action items
• Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
• Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items
• Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities
• Support outreach tracking, CRM updates, reporting, and communication management
• Maintain organized documentation, records, SOPs, and operational trackers
• Collaborate with internal teams to ensure timely execution of projects and initiatives
• Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.

• Support leadership with calendar management, scheduling, meeting coordination, and follow-ups
• Coordinate internal and external communication across teams, clients, partners, and stakeholders
• Prepare meeting agendas, notes, trackers, reports, and action items
• Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
• Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items
• Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities
• Support outreach tracking, CRM updates, reporting, and communication management
• Maintain organized documentation, records, SOPs, and operational trackers
• Collaborate with internal teams to ensure timely execution of projects and initiatives
• Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively
• Strong ownership and accountability mindset
• Proactive and solution-oriented approach
• Ability to adapt quickly to changing priorities and deadlines
• Comfortable working across multiple teams and stakeholders
• Strong documentation and process management skills
• Ability to maintain confidentiality and professionalism in executive coordination