Founder's Office | Admin & Operations

This role sits at the intersection of office operations, internal experiences, and founder support systems at Inc42.

You will own the day-to-day functioning of the office, lead internal events and team experiences, and support operational requirements emerging from the Founder's Office, ensuring that everything runs smoothly, efficiently, and at a consistently high standard.

This is a hands-on execution role with strong ownership across multiple moving parts.

Growth Path

• Evolve into a central owner for company-wide travel and logistics systems.
• Take on larger operational responsibilities across events and experiences.
• Transition into a broader operations role spanning internal systems and execution.

Your Impact in This Role

1. Office Administration & Operations

• Own the day-to-day functioning of the office, facilities, supplies, upkeep, and readiness.
• Manage office vendors across housekeeping, security, maintenance, and utilities.
• Ensure the office operates as a high-efficiency, well-maintained environment at all times.
• Supervise admin systems, trackers, and processes for smooth operations.

2. Internal Events & Team Experiences

• Plan and execute internal events, team parties, celebrations, off-sites, and cultural initiatives.
• Coordinate logistics across venues, F&B, hospitality, and internal stakeholders.
• Work closely with HR and leadership to deliver seamless and engaging team experiences.
• Ensure high-quality execution across both small-format and large internal gatherings.

3. Travel & Centralised Logistics Management

• Support and gradually centralise travel planning across teams and events.
• Manage bookings, itineraries, and logistics for internal stakeholders when required.
• Build systems and vendor networks to streamline company-wide travel operations over time.

4. Founder's Office & Operational Support

• Support the Founder's Office on operational requirements, coordination, and logistics.
• Assist in managing founder movement, meetings, venue reservations, and event-linked requirements.
• Assist in managing the founder's personal schedule, including coordinating personal appointments, family commitments, and recreational activities.
• Handle personal errands and tasks, such as making reservations, coordinating travel for family members, and managing household affairs, to alleviate the founder's workload and streamline their personal life.

5. Vendor & Process Management

• Identify, onboard, and manage vendors across admin, events, travel, and hospitality.
• Drive cost efficiency, service quality, and accountability across all vendor relationships.
• Build SOPs, checklists, and execution frameworks to improve consistency and scale.

Professional Traits

• Individuals with over 1 - 3 years of experience supporting C-level executives, a Bachelor's degree preferred
• Strong communication skills, both written and verbal, with a keen eye for detail.
• Excellent research and writing skills, with a strong command of the English language.
• Ability to manage multiple workstreams simultaneously in dynamic environments.
• Strong coordination and stakeholder management skills.
• Process-oriented mindset with a bias for structure and efficiency.
• High responsiveness and problem-solving ability on the ground.