PERSONAL ASSISTANT

ROLES AND RESPONSIBILITIES:

1. Calendar Management:

• Schedule and coordinate appointments, meetings, and events for the MD.
• Manage and prioritize the MD's calendar to optimize their time.

2. Communication Handling:

• Screen and manage incoming calls, emails, and correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the MD.

3. Travel Arrangements:

• Coordinate travel plans, including flights, accommodations, and transportation.
• Prepare travel itineraries and ensure all arrangements are in place.

4. Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas and meeting materials.
• Attend meetings with the MD, take minutes, and follow up on action items.

5. Information Management:

• Maintain and organize files, records, and documents.
• Conduct research and prepare briefs or summaries as needed.

6. Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism.

7. Office Management:

• Oversee office supplies, equipment, and facilities.
• Liaise with other departments and external stakeholders.

8. Prioritization and Time Management:

• Assist the MD in managing their workload and priorities effectively.

9. Project Support:

• Provide support on special projects and initiatives as assigned by the MD.

Requirements

• 1 – 3 Years of Previous experience as an Personal Assistant or in a similar role.

1. Communication Skills:

• Excellent written and verbal communication skills.

2. Organizational Skills:

• Strong organizational and multitasking abilities.

3. Confidentiality:

• Ability to handle sensitive information with discretion.

4. Technology Proficiency:

• Proficient in MS Office Suite and other relevant software.

5. Adaptability:

• Ability to adapt to changing priorities and work in a fast-paced environment.

6. Problem-Solving Skills:

• Strong problem-solving and decision-making abilities.

7. Professionalism:

• Professional demeanor and appearance.

8. Initiative:

• Proactive approach and the ability to take initiative.