Admin Assistant- West

Location: Mumbai,Maharastra,India

Responsibilities include, but  not limited to:-

• To provide secretarial and administrative support
• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications
• To receive all visitors and co-ordinate their hotel arrangement
• To coordinate and provide logistical/administrative support for all meetings (this includes teleconferences and video-conferences)
• To plan logistical and administrative support for all meetings– working with other departments and or  external vendors
• To follow up on key actions/tasks to ensure timely execution to meet established deadlines
• To assist in completing and/or co-ordinating activities as related to assigned special projects
• To keep track of timelines for submission or completion of reports
• To assist in preparation of departmental reporting, expenses and PowerPoint presentation, gathering and summarizing information from various sources requested; create and format reports and presentation materials
• To maintain an updated filing system – hard copies and soft copies
• To track department expenses

-       monitor and verify bills before submission for  approval

-       verify & liaise with appropriate people for payment processing

compile expense reports as and when required- for the Department Heads (only)

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