Role

Executive Assistant to CEO – Founder's Office

Experience

1–2 Years

Location

Hyderabad, India

Industry

D2C / Healthtech / Consumer Devices

ROLE SUMMARY

We're looking for a highly organized, sharp, and execution-focused Executive Assistant to work directly with the CEO and Founder's Office.

This role goes beyond calendar management.

You will act as a strategic execution partner — helping drive priorities, coordinating across teams, supporting finance-related activities, and ensuring operational follow-through across the organization.

The ideal candidate should have:

• Strong business understanding
• Excellent stakeholder management
• High ownership mindset
• Finance/accounting exposure
• Ability to thrive in a fast-paced startup environment

KEY RESPONSIBILITIES (KRAs)

Founder's Office Coordination (Core Ownership)

• Work closely with the CEO on:

  • Strategic priorities
  • Business reviews
  • Cross-functional execution
  • Internal follow-ups

• Drive closure on key action items across teams

You are responsible for:

"Ensuring founder priorities move fast and efficiently."

Calendar, Meetings & Communication Management

• Manage:

  • CEO calendar
  • Meetings
  • Travel schedules
  • Internal and external communications

• Prepare:

  • Meeting agendas
  • MOMs (Minutes of Meeting)
  • Follow-up trackers

You are responsible for:

"Keeping the CEO highly organized and effective."

Business Review & Reporting

• Create:

  • Dashboards
  • Reports
  • Business summaries
  • Weekly/monthly review trackers

• Support leadership in decision-making with structured data and insights

You are responsible for:

"Ensuring data-driven execution and accountability."

Cross-Functional Coordination

• Work closely with:

  • Marketing
  • Operations
  • Finance
  • Legal
  • HR
  • Product & Growth teams

• Track deliverables and timelines across departments

You are responsible for:

"Driving alignment and execution across teams."

Process & Operational Excellence

• Identify gaps in workflows and coordination
• Build systems, trackers, SOPs, and execution frameworks
• Improve operational efficiency within the Founder's Office

You are responsible for:

"Creating structure in a fast-moving environment."

KPIs (HOW YOU'LL BE MEASURED)

Core Metrics

1. Task Closure & Follow-Up Efficiency
2. Calendar & Meeting Management Accuracy
3. Timeliness of Reports & Business Reviews
4. Cross-Functional Coordination Effectiveness
5. Founder Bandwidth Optimization
6. Operational Process Improvements
7. Turnaround Time on Critical Requests
8. Accuracy in Financial & MIS Reporting

Requirements

WHAT "GOOD" LOOKS LIKE

• Highly proactive and detail-oriented
• Strong ownership mindset
• Excellent communication and coordination skills
• Comfortable handling confidential information
• Ability to multitask under pressure
• Structured thinker with execution focus
• Strong understanding of business operations and finance

Can answer:

"What is the current status, blocker, and next step?"

WHAT WE DON'T WANT

• Passive coordinators
• People who require constant follow-up
• Poor communication and lack of ownership
• Candidates uncomfortable with startup pace and ambiguity

MUST-HAVE SKILLS

• Strong communication & stakeholder management

• Advanced Excel / Google Sheets / PowerPoint

• Experience with:

  • Business coordination
  • Founder's Office / EA roles
  • Finance or accounting exposure

• Strong organizational and execution skills

BONUS (BIG PLUS)

• Experience in:

  • D2C / Startup / Healthtech ecosystem

• Exposure to:

  • MIS reporting

• Familiarity with:

  • Productivity & project management tools

FINAL NOTE

This role is ideal for someone who enjoys working closely with leadership, solving problems proactively, and driving execution in a fast-growing company environment.

You will be at the center of strategy, coordination, and execution across the organization.