Event Executive

The Event Intern will support the production and operations team in planning, coordinating, and executing wedding and branded events. This is an entry-level role designed for freshers or early professionals looking to build hands-on experience in the event and media industry. The intern will assist with pre-event prep, on-site execution, vendor coordination, and post-event wrap-up.

Key Responsibilities

1. Pre-Event Assistance

• Help the team prepare event kits, shoot checklists, and travel packs
• Coordinate with internal team leads to confirm function-wise assignments and packing needs.
• Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).
• Share Google Map links, dress codes, and shoot reminders with teams as guided

2. Vendor Research & Coordination

• Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs
• Maintain a vendor database with contact info, pricing, and service notes
• Coordinate basic confirmations with vendors under supervision
• Help source local vendors or last-minute event items (via calls or site visits).

3. On-Ground Event Support

• Be present at events to support the logistics team and operations manager
• Help manage coordination between team members, vendors, and clients
• Assist with backstage prep, material handover, or welcoming vendors
• Track timelines on-site and take basic event day notes (what worked / what didn't).

4. Post-Event Wrap-up

• Help compile function-wise summaries or debrief notes for internal review
• Support in returning gear, organizing files, and labelling assets after the event
• Maintain attendance and event logs as directed by the operations team
• Assist in preparing event wrap-up folders on Drive or Notion

Requirements

Key Skills Required

• Basic understanding of wedding/event structures (preferred but not mandatory)
• Good communication skills, especially for vendor or client-facing tasks
• Willingness to travel and work flexible hours during events
• Familiarity with tools like Google Sheets, WhatsApp, and basic Notion
• Ability to stay organized and take clear instructions

Qualifications Preferred

• Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field
• No prior experience required, but any internship or volunteer work in events is a plus
• Must be available for fieldwork and on-ground support, including weekends
• Good spoken Hindi and English for day-to-day coordination