Event Production & Operations Manager

The Event Production & Operations Executive will be responsible for managing logistics, timelines, on-ground execution, and team coordination for all weddings, shoots, and LIVXS-managed events. This role demands a high level of planning, clear communication, and the ability to solve problems in real-time. The ideal candidate should be process-oriented, quick on their feet, and experienced with fieldwork in media or event production.

Key Responsibilities

1. Pre-Event Coordination

• Finalize and confirm shoot/event schedules with the client 48 hours before each function
• Share final briefs, Google Map links, dress code, and packing lists with the creative and ops teams.
• Coordinate with internal team leads (camera, sound, logistics) to confirm gear and travel readiness.
• Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar.

2. On-Ground Execution

• Arrive 30–60 minutes before the shoot to conduct venue recce and manage team setup.
• Oversee timelines, coordinate between photography, cinematography, and client-facing teams
• Ensure data dump procedures are followed after each function (SSD backup, folder labelling, etc.)
• Capture real-time updates and flag issues immediately to the Project Manager or Ops Head

3. Logistics & Team Operations

• Manage transport, food arrangements, and gear handling for field teams
• Ensure equipment checklist is followed; handle emergency requirements with vendor contacts
• Maintain attendance and conduct team debriefs post-event (via Zoho Projects).

4. Post-Event Reporting

• Ensure function is marked as "Complete" in Zoho Projects, triggering handoff to post-production
• Submit a shoot day report with any issues, feedback, or missing data to the Ops Head
• Assist in gear return, damage checks, and incident reports if applicable.

Requirements

Key Skills Required

• Strong coordination and time management, especially under pressure
• Working knowledge of event shoot formats (Haldi, Mehendi, Cocktail, Wedding, etc.)
• Experience handling vendors, freelancers, and large teams
• Comfortable with tools like Zoho Projects, WhatsApp Business, Zoho Calendar, and basic Zoho CRM
• Basic understanding of media equipment (camera gear, lighting, drones) is a bonus

Qualifications Preferred

• 1–3 years of experience in event production, operations, or live shoot coordination
• Degree or diploma in Event Management, Media Production, or related field
• Ability to travel frequently for destination events (Delhi NCR + PAN India)
• Strong spoken Hindi and English for team and client communication