Admin Assistant

The Admin Assistant will be responsible for supporting the day-to-day administrative and operational needs of the organization. This role requires a proactive and dependable individual who can manage office operations, facilities, logistics, vendor relationships, and employee support services while contributing to a positive and efficient workplace environment.

The ideal candidate is highly organized, solution-oriented, and comfortable handling multiple responsibilities in a dynamic nonprofit setting.

Key Responsibilities

Office Administration & Operations:

• Support the smooth functioning of day-to-day office operations.

• Maintain office infrastructure and ensure a clean, safe, and productive work environment.

• Ensure office supplies, stationery, pantry items, and other consumables are adequately stocked.

• Establish and maintain administrative systems and processes that improve organizational efficiency.

• Maintain records, documentation, and administrative databases accurately.

Facilities & Vendor Management:

• Coordinate with vendors and service providers for office maintenance and repairs.

• Oversee facility-related requirements and ensure timely resolution of operational issues.

• Support procurement of office supplies, equipment, and materials.

• Monitor office assets and maintain inventory records.

Logistics & Event Support:

• Coordinate logistics for internal meetings, workshops, retreats, and organizational events.

• Assist with venue bookings, travel arrangements, accommodation, transportation, and related logistics.

• Ensure meeting rooms are prepared and equipped for internal and external meetings.

• Support hospitality arrangements for guests, partners, donors, and visitors.

Courier & Documentation Management:

• Manage incoming and outgoing courier services.

• Coordinate the dispatch and receipt of documents, materials, and parcels.

• Maintain courier tracking records and delivery logs.

• Support printing, scanning, filing, photocopying, and document management activities.

Employee Support:

• Support onboarding logistics for new team members, including workspace setup and administrative requirements.

• Assist team members with operational and logistical requests.

• Ensure pantry and workplace facilities contribute to positive employee experience.

Organizational Culture & Team Support:

• Contribute to building and sustaining a positive organizational culture.

• Demonstrate a service-oriented mindset and support organizational needs as they arise.

• Work collaboratively across teams to ensure smooth execution of administrative processes.

• Take ownership of tasks and proactively identify opportunities to improve systems and processes.

You Will Thrive in This Role If You:

• Creating structure, systems, and processes that improve efficiency.

• Have strong planning, coordination, and organizational skills.

• Are proactive and willing to take ownership of operational challenges.

• Have a service-oriented approach and enjoy supporting teams.

• Are comfortable working in a fast-paced and evolving environment.

• Possess strong interpersonal and communication skills.

• Demonstrate attention to detail and a high level of reliability.

Qualifications & Experience:

• Bachelor's degree in any discipline.

• Minimum one year of experience in administration, operations, facilities management, or a related role (Freshers can also apply)

• Experience in a nonprofit or social impact organization will be an added advantage.

• Proficiency in Microsoft Office, Google Workspace, and basic administrative tools.

• Strong written and verbal communication skills.

• Working knowledge of Tamil and English.

Other Details:

• This role reports to: Senior People Partner
• Location: Chennai
• Remuneration: 3 LPA
• Please note: You will be expected to bring your own laptop
• Two-Wheeler is Mandatory