Project Proposal Coordinator (HealthCare)

ob Summary

The Project Proposal Coordinator (Healthcare) is responsible for supporting the development, coordination, and submission of high-quality healthcare-related proposals, grants, and tenders. This role works closely with cross-functional teams including clinical experts, finance, and program staff to ensure proposals are compliant, competitive, and aligned with organizational goals and donor requirements.

Key Responsibilities 

Coordinate the end-to-end proposal development process for healthcare-related projects, including timelines, task tracking, and submission deadlines

• Collaborate with subject matter experts to gather technical inputs related to healthcare programs (e.g., public health, clinical services, community health initiatives)

• Research funding opportunities from donors, governments, NGOs, and private sector partners

• Draft, edit, and format proposal documents, ensuring clarity, consistency, and compliance with guidelines

• Support budget preparation in coordination with finance teams, ensuring alignment with project scope

• Ensure all proposals meet donor requirements, including technical, financial, and legal compliance

• Maintain a repository of proposal templates, past submissions, and supporting documents

• Track proposal status, maintain records, and prepare reports on pipeline and success rates

• Assist in developing concept notes, expressions of interest (EOIs), and grant applications

• Coordinate internal review and approval processes prior to submission

Requirements

Qualifications & Requirements

• Bachelor's degree in public health, Healthcare Administration, Business Administration, or a related field (Master's preferred)

• 2–5 years of experience in proposal coordination, grant writing, or business development within the healthcare sector

• Strong understanding of healthcare programs, systems, or public health initiatives

• Experience working with international donors (e.g., NGOs, UN agencies, government funding bodies) is an advantage

• Excellent writing, editing, and communication skills in English

• Strong organizational skills with the ability to manage multiple deadlines

• Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with proposal management tools is a plus

Key Competencies

• Attention to detail and accuracy

• Strong coordination and project management skills

• Ability to work collaboratively with diverse teams

• Analytical and research skills

• Time management and ability to meet tight deadlines

• Adaptability in a fast-paced, deadline-driven environment