Associate IT Procurement

The Opportunity

Position Title: Associate IT Procurement Year of experience: 1 to 5 years **Job Locatio****n:**Mumbai Qualifications: BE/BTech/BSc IT/MCA

Functional Skills

• Strong sourcing and procurement expertise
• Sound knowledge of GST
• Market intelligence (vendors, pricing, industry trends)
• Contract management knowledge:
• • Rate types (fixed/basic)
  • Termination clauses
  • Force majeure
  • Milestones & LD clauses
• Understanding of:
• • Software application procurement
  • IT staff augmentation (T&M model)

Technical Skills

• Experience in D365 Procurement Module

Application development is a critical spend area across NPCI – G, core NPCI, and subsidiaries. The associated RFP processes are complex, time-intensive, and require extensive coordination with internal and external stakeholders. This role supports procurement across multiple application verticals, including:

• Fixed-scope engagements
• IT resource augmentation (T&M engagements)

Due to the complexity of multi-vendor and multi-stakeholder environments, this position is essential to strengthen the team's procurement operations and ensure timely execution.

Job Responsibilities:

A. Procurement Operations (40%)

• Review and perform due diligence of Procurement Requests (PRs)
• Collaborate with project managers to define scope and engagement terms
• Drive RFPs/enquiries and manage the quotation process
• Conduct pre-bid meetings and preparations
• Validate vendor offers (eligibility, technical compliance)
• Perform commercial evaluations and ensure price bench marking
• Facilitate price discovery via PDC or Reverse Auction (RA)
• Ensure financial approvals and documentation
• Drive pre-PO audit closures
• Coordinate contract finalization with Legal and other departments
• Ensure PO issuance aligned with approved policies and terms

B. Quality Assurance (30%)

• Ensure compliance with IT procurement policies
• Address audit queries (target: zero open audit issues)
• Ensure timely PDC agenda clearances
• Track and report process deviations monthly

C. Turnaround Time (TAT) Management (10%)

• PRs < ₹50 Lakhs: Closure within 20 days
• PRs ₹50 Lakhs – ₹1 Crore: Closure within 30 days
• PRs > ₹1 Crore: Closure within 45 days

D. MIS and Reporting (10%)

• Share weekly pendency reports with stakeholders
• Maintain and track vendor follow-ups for pending POs

E. Stakeholder Management (10%)

• Act as SPOC for vendors, ensuring minimal escalations
• Partner with user departments and provide regular updates

4. Major Challenges

• Understanding and interpreting technical requirements
• Ensuring clarity for timely decision-making and execution

Decisions Taken Independently

• All decisions within approved procurement policies and delegation of authority

Decisions Requiring Approval

• As per procurement practices and delegation of financial powers