Admin Officer

Key Responsibilities

• Manage company guest house operations, including accommodation arrangements, maintenance coordination, and guest support.
• Handle hotel bookings, travel arrangements, air/train tickets reservations, and transportation coordination for employees and guests.
• Plan and coordinate company events, meetings, conferences, and employee engagement activities.
• Supervise housekeeping activities and ensure cleanliness, hygiene, and maintenance of office premises.
• Support payroll processing by maintaining attendance records, leave details, overtime, and employee data.
• Maintain and monitor late coming, absenteeism, and attendance records of employees.
• Coordinate with vendors and service providers for office supplies, maintenance, catering, housekeeping, travel, and other administrative services.
• Handle and track utility bills, vendor payments, reimbursements, and other administrative expenses.
• Ensure timely renewal of contracts, subscriptions, and service agreements.
• Maintain administrative records, invoices, and documentation accurately.
• Handle office asset management, stationery procurement, and inventory control.
• Maintain, implement, and monitor SOPs (Standard Operating Procedures) to ensure smooth and compliant administrative operations.
• Conduct regular checks and updates of SOP documentation and ensure adherence across departments.
• Support HR and management in day-to-day operational and administrative tasks.

Ensure compliance with company policies and administrative procedures

Requirements

• Bachelor's degree in any discipline.
• 1–5 years of experience in Administration or Office Management.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to handle multiple tasks efficiently.
• Problem-solving mindset and attention to detail.