Secretarial Lead

Pakka Limited is seeking a highly diligent and detail-oriented Secretarial Lead to ensure robust governance, statutory compliance, and seamless coordination across all corporate and regulatory functions. This role is crucial in upholding the company's legal standing while continuously improving internal processes and governance practices.

​****Key Responsibilities:

1. Statutory & Regulatory Compliances

• Ensure compliance with the Companies Act, SEBI regulations, LODR, and other applicable laws.
• Track and monitor statutory compliances using compliance management software.
• Proactively identify compliance risks and ensure timely closure.

2. Stock Exchange & Investor Relations

• Manage filings and disclosures with Stock Exchanges.
• Ensure compliance with SEBI (LODR) requirements.
• Support investor communication and maintain healthy investor relationships.

3. Board, Committee & Shareholder Meetings

• Plan, convene, and conduct Board Meetings, Committee Meetings, and Annual General Meetings in compliance with statutory provisions and Secretarial Standards.
• Prepare agendas, notices, minutes, and action-taken reports.
• Ensure effective communication and closure of Board decisions.

4. Documentation & Records Management

• Maintain statutory registers, records, and event-based compliance documentation.
• Create and manage a structured database of filings and documents in standard formats.
• Periodically review and update documents as per changing regulations.

5. Registrar of Companies (ROC) Filings

• Handle ROC filings and e-forms under the Companies Act and Securities Laws.
• Ensure accuracy, timeliness, and proper tracking of all e-form submissions.

6. Policy Framework & Governance

• Identify policy requirements as per Companies Act and SEBI regulations.
• Draft, update, and implement statutory and governance policies.
• Ensure effective adoption and implementation of policies across the organization.

7. Process Improvement & Compliance Culture

• Identify opportunities to improve compliance and governance processes.
• Work closely with internal teams to define and implement action points.
• Track progress and ensure timely execution of improvement initiatives.

8. Annual Report & Disclosures

• Coordinate preparation and dispatch of Annual Reports.
• Ensure Annual Reports meet statutory and regulatory requirements.
• Benchmark disclosures by reviewing annual reports of peer organizations.

9. Liaison with Regulatory Authorities

• Act as a key liaison with regulatory bodies such as ROC, SEBI, Stock Exchanges, and other authorities.
• Facilitate inspections, filings, and correspondence with regulators.
• Drive internal awareness on compliance requirements, insider trading norms, and governance expectations.

Key Skills & Attributes

• Strong understanding of statutory rules and laws.
• Deep knowledge of Companies Act, SEBI regulations, and corporate governance best practices.
• Excellent documentation, planning, and coordination skills.
• Problem-solving mindset with focus on productivity and process efficiency.
• High integrity, confidentiality, and professionalism.

Requirements

Qualifications

• CS certification from ICSI (essential).
• Additional legal or compliance certifications (preferred).
• Prior experience in corporate governance, compliance management, or similar roles.