Executive/ Senior Executive (Store In-Charge)

Designation    : Executive/ Senior Executive (Store In-Charge)

Qualification  : Any Graduate,

Experience     : 2 to 8 years

Location         : Mahape (Navi Mumbai, Thane candidates preferred)

Job Description:

• Working Knowledge of ERP/SAP/ Tally. Familiar with NAVISION.
• Procurement of spares, packing material & other miscellaneous items as per the requirement of engineers.
• Stock availability is checked in the tally system and physically. If available in stock, then the component is issued else Enquiries are written in the Demand Register.
• Daily requirement of Spares to be maintained in Demand Register.
• Component enquiry is floated to Approved suppliers/ local vendors. If available with them, the same is negotiated and the lowest-priced supplier will be given the order.
• Based on a verbal order, the material is delivered to our premises by the supplier or dropped in courier.
• Receiving all Local and imported shipments, verifies and inspects for conformity to appropriate purchase orders. (On Daily Basis)
• Daily we are receiving 3 to 4 imported Shipments & 2 to 3 Local Shipments.
• Some consignments are having large number of quantities, which is a time-consuming job. Sometimes it takes half a day to inspect that item.
• Information of receipts to respective Engineers on the same day of GRN preparation including any discrepancy/damage observed if any. (On Daily Basis)
• Creating Goods Receipts Notes (GRN) for items received under Local and imported categories. (On Daily Basis).
• Firstly, entering all details in Excel for calculation of Rates on a pro-rata basis, post necessary entries are made in Tally.
• Binning of verified items with due care in a proper location and updating the same in the system. (On Daily Basis).
• Making a BOM list for material received under concerned projects.
• Issue material to respective Engineers by doing entries in the Spares Issue Register & updating the same in the system by making Job sheet Entries in Tally & Excel (On Daily Basis).
• Daily 15 to 20 Job sheet entries are made.
• Some entries have 2-to-3-line items while some entries have multiple line items, accordingly time is consumed for the entries.
• Forwarding vendor invoices to the Finance department (On a Weekly Basis).
• Following up for payments (On a Required Basis or monthly basis).
• Arranging scrap for disposal & getting a disposal certificate from the recyclers post approval of concerned dept. head.
• Maintaining WIP reports by extracting consumption details from Tally & checking with the invoicing dept. After doing the necessary workings final statement will be provided quarterly to the Finance dept. (On a Monthly basis).
• Providing monthly stock statements of spares to Finance. (On a Monthly basis).
• Certifying DHL Invoices, Local Couriers, Printers, Stationery, and Tea machines as per their contracts (On a required basis).
• Liaise with DHL for exporting defective material to OEM by making proper export documentation as per the instructions given by the Department Head. (On a required Basis)
• Handling ISO audits, Stock audits & bank audits whenever occur by ensuring proper updating of the system. (On a required basis).
• Handling Capex & Tools records by maintaining their registers, ensuring proper entries & updating the records. (On a required basis).