HR & Finance Associate - Business Operations Team

We are a Site Intelligence company transforming how industrial businesses operate. Our platform turns your existing infrastructure into a source of actionable operational intelligence, enabling teams to see what's happening, understand why, and improve continuously. By surfacing the operational signals that reports miss, we help the world's largest logistics, manufacturing, and warehousing operators stay one step ahead, making operations visible and driving proactive safety. We're a fast-growing, high-agency team building category-defining products by leveraging the latest technologies in computer vision and AI.

Industry leaders like DHL, Amazon, and Tesla trust Protex AI to drive measurable safety improvements, achieving an average 64% risk reduction within just three months of deployment. Operating in 20+ countries, Protex is the go-to safety partner for Fortune 500 manufacturing and logistics enterprises, transforming workplace safety with real-time, AI-powered insights.

This is not a typical graduate role. As we scale globally, you will sit at the very centre of a fast-moving startup, working across People, Operations, Facilities, Finance, and Legal.

You will support our HR and Finance team across multiple geographies, helping to build and maintain the operational foundations that allow a growing global tech company to move quickly and effectively. No two days will look the same, and that is exactly the point.

We are a company that embraces technology and AI as a core part of how we operate. You will be expected to use AI tools confidently, whether drafting documents, researching suppliers or automating repetitive tasks. If you already experiment with AI in your daily life, you will fit right in.

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1. PEOPLE & HR SUPPORT

• Support the People team with onboarding coordination — contracts, starter packs, and IT setup requests — across multiple regions

• Help maintain accurate employee records, org charts, and HR documentation as the company scales

• Assist with scheduling and logistics for interviews, performance review cycles, and team events globally

• Support the coordination of employee engagement initiatives, company communications , surveys, and culture programmes

• Act as a first point of contact for general People queries, escalating where appropriate

2. BUSINESS OPERATIONS

• Support the smooth day-to-day running of business operations across a growing, international organisation

• Help maintain operational trackers, dashboards, and process documentation as we scale into new markets

• Assist with cross-functional projects — from research and data gathering to drafting updates and presentations

• Use AI tools proactively to streamline workflows, automate repetitive tasks, and improve how we work

• Manage internal communications and follow-ups to ensure actions are captured and progressed

3. OFFICE MANAGEMENT & FACILITIES

• Oversee the day-to-day running of the office environment — supplies, equipment, and vendor relationships

• Act as the primary point of contact for facilities queries, maintenance requests, and health & safety compliance

• Manage meeting room bookings, visitor coordination, and office access

• Support planning and logistics for company events, offsites, and global town halls

• Own the relationship with building management and key service providers

4. FINANCE SUPPORT

• Assist with purchase order (PO) creation, invoice processing, and expense management

• Support month-end processes including cost tracking and basic budget reconciliation

• Help maintain financial records and filing in line with company policy

• Liaise with the Finance team on approvals and payment queries from internal stakeholders across regions

5. CO-FOUNDER SUPPORT

• Provide diary management support for the Co-Founders — scheduling meetings, coordinating international travel where required

• Work on special projects and business requests with discretion and professionalism

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ESSENTIAL

• Degree-educated (any discipline), with a strong academic record or demonstrable aptitude

• Genuinely enthusiastic about working at a startup — brings positive energy and curiosity every single day

• Comfortable with technology and actively uses AI tools (Claude, ChatGPT, Notion AI, or similar) in everyday work or life

• Highly organised with exceptional attention to detail — nothing falls through the cracks

• A natural multi-tasker who is comfortable switching between very different priorities at pace

• Strong written and verbal communication skills — clear, concise, and professional across cultures

• Proactive and self-motivated — identifies what needs doing and gets on with it

• Discreet and trustworthy when handling sensitive or confidential information

• Comfortable with ambiguity; thrives when given autonomy rather than a rigid brief

• Fast learner who asks good questions and is not afraid to figure thing