Administrative Assistant

Job Title: Administrative Assistant
Employment Type: Full-Time
Location: Madhapur, Hyderabad (On-site)

Job Summary

We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and ensure smooth day-to-day office operations. This role is ideal for someone who thrives in a fast-paced, startup environment and enjoys taking ownership, solving problems, and keeping operations running efficiently.

If you are detail-oriented, enjoy coordinating tasks and people, and take initiative, this opportunity is for you. Additional skills in social media, event planning, or marketing are a plus and can be leveraged within the role.

Work Hours

• 5:30 PM IST to 3:00 AM IST

  OR

• 8:00 AM EST to 5:30 PM EST

Key Responsibilities

Office Operations

• Manage day-to-day office operations, including supplies, vendor coordination, and basic IT troubleshooting
• Maintain a well-organized, efficient, and engaging work environment
• Assist in organizing team activities, events, and internal engagement initiatives

Executive & Administrative Support

• Manage and maintain the executive's Outlook calendar, including scheduling and prioritizing meetings
• Draft, edit, and proofread emails, reports, and business documents
• Organize and maintain records, files, and contracts (digital and physical)
• Utilize DocuSign for document management and approvals

Project & Technical Coordination

• Support ongoing projects by tracking progress, timelines, and follow-ups
• Use Microsoft Office tools to improve workflow efficiency
• Perform data entry and maintain accurate records
• Troubleshoot minor technical issues and coordinate with IT when necessary

Additional Skills (Optional)

Depending on your strengths, you may also contribute to:

• Social Media & Marketing: Content creation, branding, and outreach
• Event Coordination: Planning meetings, team events, and client engagements
• Finance Support: Assisting with basic financial tasks (training provided if needed)

Why Join Us?

• Dynamic Startup Environment: Work closely with leadership and make a direct impact
• Diverse Responsibilities: Gain exposure across multiple business functions
• Growth Opportunities: Expand your skills and take on increasing responsibilities

Requirements

Required Qualifications

• Strong organizational skills with excellent attention to detail
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Proficiency in Microsoft Teams, Outlook, and other digital tools
• Proactive, solution-oriented mindset with minimal supervision
• Strong communication and interpersonal skills

Preferred Qualifications

• Experience with social media, content creation, or branding
• Familiarity with basic financial or administrative processes
• Background in event planning, business operations, or startup environments