Procurement Executive/ Buyer - Sourcing

Role Overview:

The Procurement Executive ensures timely availability of parts by coordinating closely with suppliers and internal teams. The role involves vendor follow‐ups, tracking deliveries, resolving quality or schedule issues, and supporting continuous improvement through performance monitoring and on‐site visits.

What You'll Do:

• Conduct daily/weekly follow‐ups with vendors via calls, emails, and visits to ensure on‐time delivery of parts against purchase orders and production schedules.
• Track and resolve delivery delays, shortages, or quality rejections; escalate critical issues to senior buyers or sourcing managers.
• Monitor vendor performance metrics (OTD, rejection rates, lead times) and maintain vendor scorecards for continuous improvement.
• Coordinate payment releases, invoice matching, and reconciliation with accounts payable to avoid delays in vendor payments.
• Visit vendor facilities (local/regional travel required) to audit processes, resolve bottlenecks, and build strong relationships.
• Manage part lifecycle: from PO creation and order confirmation to receipt, inspection, and stock updates in ERP systems.
• Document all communications, issues, and resolutions in the procurement system for traceability and reporting.
• Support new vendor onboarding, qualification, and development under guidance from senior team members.
• Collaborate with production, quality, and logistics teams to align on part priorities and urgent requirements.
• Participate in process improvements to streamline vendor management and reduce lead times/rejections.

• Bachelor's in Mechanical, Automobile, Supply Chain, or related field (freshers/recent graduates preferred).
• Strong verbal and written communication skills for frequent vendor interactions and reporting.
• Basic knowledge of procurement processes, ERP systems (e.g., SAP/Tally), and manufacturing part management.
• Willingness to travel frequently (20–30%) to vendor sites for audits and follow‐ups.
• Proactive mindset with excellent follow‐up discipline and attention to detail.
• Proficiency in MS Excel for tracking, reporting, and data analysis.
• Team player with ability to handle pressure and multiple priorities in a fast‐paced environment.