Executive Assistant (Female)

Executive Assistant (Female)

Location: Vizag Factory

Salary: ₹35,000 – ₹45,000 per month (Depending on Experience)

About the Role

We are looking for a smart, proactive, and highly organized Executive Assistant to support the senior management team at our Vizag Factory. The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring smooth administrative operations.

Key Responsibilities

• Manage and coordinate calendars, appointments, meetings, and travel arrangements for senior management.
• Prepare reports, presentations, MOMs (Minutes of Meeting), and business correspondence.
• Act as a liaison between management and internal/external stakeholders.
• Coordinate with various departments to ensure timely execution of management directives.
• Maintain confidential files, records, and documents.
• Handle guest visits, meeting arrangements, and hospitality requirements.
• Follow up on action points from management meetings and ensure closure within timelines.
• Assist in organizing factory visits, audits, reviews, and management events.
• Screen calls, emails, and correspondence and prioritize matters requiring attention.
• Maintain office records and support administrative activities as required.

Desired Candidate Profile

• Female candidate with excellent communication and interpersonal skills.
• Graduate in any discipline. MBA or relevant qualification will be an added advantage.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong follow-up skills and attention to detail.
• Experience in manufacturing, plywood, building materials, or industrial setup will be preferred.

Requirements

Skills Required

• Executive Coordination
• Calendar Management
• Travel & Meeting Management
• MIS Reporting
• Documentation & Record Keeping
• Communication & Stakeholder Management
• Presentation Preparation
• Administrative Support

What We Offer

• Competitive salary package.
• Opportunity to work closely with senior leadership.
• Exposure to factory operations and strategic business initiatives.
• Professional growth in a fast-growing manufacturing environment.