Team Member - Administration

Job Description: Admin Executive Department: Administration Location: Control Panel Manufacturing Unit (Wind Turbine Generator Manufacturing) Reports To: Head – Human Resources / Plant Head Job Purpose To manage the day-to-day administrative operations of the Control Panel Manufacturing Unit and ensure effective facility management, security, housekeeping, canteen administration, asset management, vendor coordination, visitor management, and employee support services for smooth plant functioning. Key Responsibilities Administrative Operations Manage overall plant administration activities and ensure uninterrupted support to all departments. Coordinate administrative requirements of Production, Quality, Stores, Maintenance, EHS, and HR departments. Monitor administrative service providers and ensure timely service delivery. Ensure efficient utilization of administrative resources and facilities. Facility Management Maintain office spaces, production support areas, meeting rooms, utilities, and common facilities in good condition. Coordinate civil, electrical, and infrastructure maintenance activities with concerned teams. Ensure proper upkeep of plant buildings, roads, parking areas, and employee amenities. Monitor facility-related complaints and ensure timely resolution. Security Management Coordinate with outsourced security agencies for deployment and performance management. Monitor gate entry and exit controls, visitor management, and vehicle movement. Ensure compliance with material inward and outward movement procedures. Verify security logs, incident reports, and daily security activities. Support investigations related to security breaches or unauthorized entries. Housekeeping Management Ensure plant premises, offices, shop floor support areas, washrooms, and common facilities are maintained as per cleanliness standards. Monitor housekeeping contractor performance and service effectiveness. Conduct periodic inspections to maintain 5S standards throughout the facility. Ensure adequate availability of housekeeping materials and consumables. Canteen Management Coordinate canteen operations and ensure hygienic food preparation and serving practices. Monitor food quality, cleanliness, dining facilities, and employee satisfaction. Review feedback registers and coordinate corrective actions with canteen vendors. Ensure compliance with food safety and hygiene requirements. Transportation & Travel Administration Coordinate employee transportation arrangements where applicable. Arrange travel, accommodation, and logistics for company visitors and employees. Manage transport vendor performance and service quality. Vendor & Contract Management Coordinate with service providers for security, housekeeping, canteen, transport, pest control, and facility maintenance activities. Monitor service agreements, contract renewals, and vendor performance. Verify service bills and maintain supporting records. Support vendor evaluation and performance review activities. Asset & Inventory Management Maintain records of office furniture, administrative assets, stationery, and common-use equipment. Coordinate issuance, tracking, maintenance, and disposal of administrative assets. Conduct periodic asset verification and maintain asset registers. Monitor inventory levels of stationery, pantry, and housekeeping materials. Visitor & Employee Support Services Manage visitor entry processes and hospitality arrangements. Coordinate conference rooms, meetings, events, and employee engagement activities. Address employee concerns related to facilities and administration services. Support onboarding arrangements for new employees. Documentation & Compliance Maintain administrative records, agreements, licenses, permits, and vendor contracts. Ensure timely renewal of statutory licenses and service agreements. Support internal and external audits by providing required administrative records. Maintain proper documentation related to facility and service management activities. Continuous Improvement Identify opportunities for administrative cost optimization and service improvements. Implement workplace improvement initiatives to enhance employee satisfaction. Support sustainability, energy conservation, and waste reduction programs. Promote best practices in facility and administrative management. Key Performance Indicators (KPIs) Housekeeping Audit Score Facility Maintenance Compliance Security Compliance Score Employee Satisfaction Index Canteen Service Satisfaction Rating Administrative Budget Adherence Vendor Performance Rating Closure Time for Administrative Requests Asset Management Accuracy Audit Compliance Performance Position-Specific Requirements Bachelor's Degree in Business Administration, Commerce, Management, or related discipline. 3-8 years of experience in Plant Administration, Facility Management, or Industrial Administration. Experience in managing security, housekeeping, canteen, transportation, and facility services within a manufacturing environment. Knowledge of vendor management, contract administration, and plant support services. Proficiency in Microsoft Office, ERP systems, and administrative reporting. Exposure to ISO-based manufacturing environments preferred. Position-Specific Skills Plant Administration Facility & Infrastructure Management Security Management Housekeeping Administration Canteen Management Vendor & Contract Management Visitor Management Asset Management Transportation Coordination Administrative Budget Control Documentation & Record Management Communication & Interpersonal Skills Problem Solving & Coordination MS Excel, Word & ERP Systems 5S & Workplace Management Authority Coordinate and supervise administrative service providers. Recommend corrective actions for facility and service-related issues. Escalate critical infrastructure, security, and facility concerns. Conduct inspections of common facilities and administrative areas. Verify service delivery and contractual compliance of outsourced vendors. Key Interfaces Human Resources Production Quality Assurance EHS Department Maintenance Stores & Warehouse Finance Security Service Providers Housekeeping Contractors Canteen Service Providers Transport Vendors Government Authorities & External Agencies

• Experience: 3+ years
• Seniority: Mid Level
• Education: Bachelor's degree required
• Languages: English