Office Coordinator Cum Admin Staff

Job Summary

Ashil & Associates is seeking a dynamic and professional Office Coordinator cum Admin Staff to support the smooth functioning of daily office operations. The ideal candidate will be a well-presented female professional with strong communication skills and a background in accounts. This role requires multitasking, coordination, and proactive administrative support to ensure efficient workflow within the firm.

Key Responsibilities

Office Coordination & Administration

• Manage day-to-day office operations and ensure a professional working environment.
• Coordinate internal meetings, client appointments, and schedules.
• Handle incoming calls, emails, and visitors with a courteous and professional attitude.
• Maintain office supplies, equipment, stationery, and ensure timely replenishment.
• Organize and maintain office files, documentation, and records.

Accounts Support

• Assist in basic accounting functions such as invoice preparation, data entry, ledger updates, and maintaining financial records.
• Support accountants with documentation for audits, tax filings, and financial reports.
• Ensure accuracy and confidentiality in all accounting-related tasks.

Client Interaction & Communication

• Communicate effectively with clients through phone, email, and in-person interactions.
• Provide information, clarify queries, and coordinate follow-ups wherever required.
• Maintain a positive client experience through professional communication and presentation.

Administrative Assistance

• Handle correspondence, mail, courier services, and document dispatch.
• Assist senior staff with administrative tasks and reporting.
• Support HR activities such as attendance tracking and onboarding coordination, if needed.

Required Qualifications & Skills

• Female candidates preferred.
• Bachelor's degree in Commerce or related field (preferred but not mandatory).
• 2 to 3 years of experience in accounts or office administration with accounting exposure.
• Strong communication skills in English and Malayalam.
• Presentable personality with a professional attitude.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Good organizational and time-management skills.

Salary & Benefits

• Salary will be based on experience and industry standards.
• Professional work environment with opportunities to learn and grow in a Chartered Accountancy firm.