Junior Engineer -Billing

JDR-Assistant Manager BillingKey Responsibilities:

1. Billing & Invoicing: Review monthly bills for contractors based on project progress, contract terms, and work completion. Ensure that invoices are accurate, complete, and in line with the agreed-upon payment schedules and contractual terms. Process interim bills, final bills, and advance payments according to the project timeline and milestones.

2. Payment Certification: Review the payments for contractors, subcontractors based on the progress of work and contractual agreements. Collaborate with the project management team to verify work progress and ensure accurate billing based on measurement books and work completion certificates. Ensure that all billing-related documents are prepared in compliance with legal regulations and company policies.

3. Contract and Payment Terms Management: Review contracts to ensure proper understanding and documentation of payment terms, advance payments, retention amounts, and other special conditions. Ensure that all billing terms are in line with the contractual agreement and that any changes in scope or timelines are reflected in the billing process. Monitor and ensure the timely release of mobilization advances and final payments as per the contractual terms.

4. Documentation & Record Keeping: Maintain accurate records of all billing documents, including invoices, payment receipts, bills of quantities, and work order forms. Ensure proper documentation for variations, change orders, and claims related to billing. Prepare periodic reports for senior management on billing progress, outstanding payments, and collection status.

5. Coordination with Project Teams: Work closely with the project management team to track project progress and ensure that billing aligns with the completion of various milestones. Coordinate with site engineers and supervisors to ensure accurate measurement of work done and timely submission of measurement books (MBs). Facilitate communication between clients, vendors, contractors, and the finance department regarding billing issues, disputes, and queries.

6. Cost Control and Budget Monitoring: Ensure that the billing is in accordance with the project budget and that any discrepancies are promptly flagged and resolved. Collaborate with the finance team to track project costs and ensure billing is aligned with the project's financial goals. Monitor the budget and cost efficiency of the billing process, ensuring compliance with established procedures.

7. Billing Software & ERP Systems: Utilize ERP systems (e.g., SAP, Oracle) or other billing software for invoicing, tracking, and reporting. Ensure that all billing data is entered into the system for accurate tracking and reporting. Regularly update the ERP system with the latest payment statuses, invoices, and receipts.

8. Communication & Dispute Resolution: Address any queries, disputes, or concerns related to billing from clients or vendors. Ensure the timely payment of bills and resolve any issues related to outstanding invoices or billing discrepancies. Negotiate and settle any disputes related to work progress or billing with the client or subcontractors.

9. Legal Compliance & Audits: Ensure that all billing processes comply with legal regulations and industry standards. Assist in internal and external audits by providing accurate billing records and supporting documentation. Prepare for and respond to audits related to project billing, payments, and compliance.

10. Final Account Preparation: Assist in preparing the final accounts for the project, ensuring all payments and receivables are accurately reflected. Prepare and submit the final bills incorporating all adjustments, changes, and final settlements. Coordinate with the legal and accounts team to ensure proper closure of accounts for completed projects.

The eligibility criteria for this role are not explicitly stated in the job description. It is assumed that a standard educational qualification and relevant experience would be required.