4. Key Duties and Responsibilities

A. Data Collection, Entry and Management

• Collect, compile and enter data received from HSCs in approved registers, Excel sheets, MIS platforms and reporting formats.
• Provide data-entry and documentation support to HSC staff, Project Manager and MEL Manager, as required.
• Maintain an updated and organised database of HSC-wise service delivery, beneficiary and programme information, as applicable to approved project indicators.
• Ensure that records are complete, legible, accurate and updated within prescribed timelines.

B. Data Quality and Verification

• Review submitted data for completeness, consistency, duplication, missing entries and obvious errors; seek clarification or corrections from the concerned HSC staff.
• Cross-check digital data with source registers and records wherever required.
• Maintain proper documentation and an audit trail for corrections and updates; do not alter clinical records without authorisation.
• Flag data gaps, discrepancies and delayed submissions to the Project Coordinator for timely resolution.

C. Reporting and MIS

• Prepare and submit regular HSC-wise and consolidated project progress reports as per the reporting calendar and formats approved by THF.
• Compile monthly and periodic data on service delivery and project indicators, as applicable and approved by the project team.
• Support preparation of summary tables, charts, dashboards and presentations for internal reviews and management meetings.
• Share verified data with the Project Coordinator and authorised stakeholders within stipulated timelines.

D. Record and Document Management

• Maintain and organise registers, reporting files, attendance records and other programme documentation assigned to the role.
• Ensure systematic filing, version control, safe storage and timely retrieval of records, in both digital and physical formats.
• Support documentation of data-related observations, follow-up actions and reporting submissions.

E. Coordination and Field Support

• Coordinate with MLHPs, GNM/ANMs and other HSC personnel to obtain timely and accurate data and clarify reporting requirements.
• Follow up on pending reports and support staff in understanding prescribed data formats and reporting timelines.
• Participate in project review meetings, trainings and data-verification visits as assigned.
• Undertake other MIS, data management and administrative responsibilities relevant to the HWC project, as assigned by the reporting officer.

F. Confidentiality and Compliance

• Maintain confidentiality and protect personal and health-related information of beneficiaries in accordance with THF policies and applicable requirements.
• Share data only with authorised personnel and use approved systems and formats for storage and transmission.
• Adhere to THF policies, professional conduct standards and instructions issued by the project management team.

• Graduate in any discipline from a recognised institution.
• Diploma or certificate in Computer Applications / IT is preferred.
• Preferably 2-3 years of experience in MIS, data entry, reporting, programme support or a related role. Fresh graduates with strong computer skills may also be considered.