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Executive - Purchase
The Phoenix Mills
Bareilly
Full-Time
0-3 Years experience
Description
| Job Title | Executive- Purchase |
| Department / Division | Finance & Accounts |
| External Interface (Enlist external agencies/authorities that you are required to deal with while discharging your duty) | * Vendors/Service Providers * Financial institutions/ Corporate bodies * Auditors * Statutory/ Regulatory agencies |
| Minimum Qualification (i.e education, training etc.) | * Graduate |
| Minimum Experience | * Around 1-3 years of industry experience in the commercial function, with specific exposure to procurement |
| Special Skills/Attributes (required for performing the job effectively) | * Sound Knowledge of Accounting Standards & Systems * Understanding of Statutory/Regulatory Compliance Management * Good Knowledge of ERP & Software packages |
| Overall Purpose/Objective Of the job | Responsible for efficient procurement operations for the Center including developing a comprehensive vendor base, prompt processing of purchase indents and raising of purchase orders / work orders, sound documentation and accurate payment to vendors within defined timelines |
| Key Responsibilities (List major responsibilities, that you have, to achieve the key objectives) | * Prepare a comprehensive database with function/department wise information about each vendor/ service provider and keep it updated from time to time. * Conduct the background check on the proposed vendor profiles, including obtaining references from earlier clients * Assist the Manager in negotiating with identified vendors/agencies for various departments and also finalizing the contract with various suppliers and vendors in coordination with concerned departments and legal * Support continuous monitoring of Supplier / Vendor performance by carrying out periodic techno-commercial audits * Adhere to defined procedure for processing indents, conduct first level of negotiations in case sourcing from outside pre-agreed rate contracts, agree payment terms with vendor-delivery schedule/ job completion date, performance retention amount in line with the corporate policy * Post finalization of rate, raise Purchase Order(PO)/ Work Order(WO) containing the technical specification, price, applicable quality standards, quantity, delivery schedule and all other necessary terms and conditions * Monitor the delivery process/ job, ensuring that the delivery schedule/ work order is being executed as planned * Develop and implement risk mitigation / back-up plans in the event of delivery disruption * Ensure preparation of daily indent status for review of UFC, Support preparation of the monthly MIS report and maintain proper documentation across all stages of the purchase operations * Verify the invoices for completeness and correctness as per prescribed checklist of supporting and statutory documents and approvals required |
About The Phoenix Mills
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