Support] : Front Desk & Office Admin (Male)

Job Description: Office Administrator / Receptionist

Location:

Noida

Experience:

3–6 Years

Role Summary & Key Objectives

We are looking for a proactive and well-organized

Office Administrator / Receptionist

to manage front-office operations, administrative coordination, and ensure smooth functioning of the workplace.

The role involves handling visitors and calls, managing office documentation, vendor coordination, and performing

regular travel-related tasks

such as bank visits, vendor follow-ups, and other official errands.

The ideal candidate should be efficient, dependable, and people-oriented — capable of handling both desk and field responsibilities with professionalism and integrity.

Core Responsibilities

Front Office Management:

Greet visitors, handle calls, emails, and maintain a welcoming reception area.

Administrative Coordination:

Manage office supplies, stationery, and ensure timely procurement and replenishment.

Facility & Vendor Management:

Coordinate with housekeeping, maintenance, and vendors for smooth day-to-day operations.

Oversee daily office readiness, ensuring all work areas, meeting rooms, and reception are clean and well-maintained. Ensure housekeeping staff attendance and timely execution of daily cleaning routines. Check and ensure readiness of pantry equipment (tea/coffee machine, water dispensers, etc.) and ambient conditions (lighting, air conditioning, fragrance). Coordinate with the facility/maintenance team to address any immediate issues (repairs, cleaning, or restocking needs).

Travel & Field Responsibilities:

Handle

marketing-related visits

,

banking work

(cheques, deposits, payments, etc.), and other

office errands

as assigned. Liaise with vendors, courier partners, and external agencies for documentation or delivery follow-ups.

Meeting & Travel Support:

Organize internal meetings, handle bookings, and assist with travel logistics for team members or guests.

Documentation & Record Keeping:

Maintain attendance, visitor logs, courier records, and administrative files (both physical and digital).

Support to HR & Operations:

Assist with onboarding support, employee engagement activities, and office events coordination.

Must-Have Skills

Technical Skills

Proficiency in

MS Office (Excel, Word, PowerPoint, Outlook)

.

Familiarity with

office documentation, expense reporting, and vendor coordination

.

Experience in handling

banking and courier-related tasks

independently.

Soft Skills

Excellent

communication and interpersonal

skills.

Strong

organization and multitasking

abilities.

High sense of

responsibility, punctuality, and trustworthiness

for handling office errands.

Professional, courteous, and customer-oriented attitude.

Ability to maintain

confidentiality

and represent the organization positively in external interactions.

Good-to-Have Skills

Experience in

travel coordination, event management

, or employee engagement activities.

Exposure to

HR or Admin systems

.

Familiarity with

corporate banking procedures and courier processes

.

Previous experience in

IT or corporate office environments

.

Experience Requirements

3–6 years

of relevant experience as an Office Administrator, Front Office Executive, or Receptionist.

Prior experience in managing

both in-office and external admin tasks

preferred.

Proven track record of handling

banking, vendor, and logistics responsibilities

efficiently.

KPIs / Success Metrics

Operational Efficiency:

Smooth and uninterrupted office functioning.

Task Completion Rate:

Timely execution of admin and travel-related responsibilities.

Accuracy:

Error-free documentation and transaction handling.

Professionalism:

Positive feedback from employees, vendors, and visitors.

Vendor & Bank Coordination:

On-time completion of errands with reliable documentation.

Responsiveness:

Prompt handling of calls, correspondence, and request

• Experience: 3+ years
• Seniority: Mid Level
• Education: Bachelor's degree required
• Languages: English