Program Associate - Administrative Coordinator

About us
WRI India, an independent knowledge organisation registered as India Resources Trust, provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research, analysis, and recommendations, WRI India puts ideas into action to build transformative solutions to protect the earth, promote livelihoods, and enhance human well-being. Know more: wri-india.org

Program Overview for Sustainable Cities and Transport

WRI India's urban development work aims to transform the way cities are planned and designed to ensure that urban development benefits people, nature and climate. We focus on integrated solutions to long-standing urban challenges, leveraging evidence-based data, applied research and our network of partners and experts. We collaborate at all levels with the government, city administrations, urban stakeholders and partners to help cities become resilient, low-carbon and liveable while balancing their socio-economic goals. Our work seeks to shape a future where cities work better for everyone. 

Job Highlight:

You would provide administrative, organizational and communications support to the Urban Development senior management team.  Your role requires cross-functional collaboration and will involve a variety of tasks related to internal and external coordination, reporting, events and logistics management in a dynamic and time-sensitive environment.

This role would be a good platform for a candidate interested in building experience to move into project management, human resources, or operations roles; or for an administrative professional interested in growing towards an Executive Assistant role.

What will you do:

Travel Coordination & Expense Management (50%)

• Assist management team with domestic and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.

• Manage travel changes and troubleshoot logistical issues as needed.

• Track travel-related expenses documentation and prepare and submit management team's expense reports in a timely and accurate manner.

Meeting Support & Event Logistics (30%)

• Provide event coordination, vendor outreach, and logistics support to WRI India's urban development initiatives, in close consultation with internal teams and other stakeholders.
• Support preparation for meetings and external engagements – including scheduling, office logistics, catering, and preparation of materials in coordination with the management team.
• Support budget tracking and administrative expense monitoring, including reconciling receipts, invoices, and requisitions on Workday system.
• Coordinate with finance teams regarding reimbursements and approvals.

Document Management, Reporting, and Other Administrative Support (20%)

• Provide day-to-day administrative assistance to senior leadership, such as calendar/schedule management and coordinating follow-ups on action items.
• Prepare meeting minutes, briefing notes, presentations, and reports, ensuring that documents are accurate, well-formatted, and delivered on time.
• Organize and maintain records, databases, and administrative systems.
• Assist with special projects and cross-functional coordination as required.

What will you need:

• Bachelor's degree in a related discipline.

• At least 2 to 4 years of work experience in an administrative, coordination, or stakeholder management capacity in a reputable organization is preferable.

• Excellent communication, administrative, organizational, and interpersonal skills.

• Experience in working effectively and respectfully in diverse teams, maintaining professionalism in all interactions with both internal and external audiences.

• Detail oriented, able to manage multiple priorities, ensure highest standards of integrity and confidentiality in work and while handling sensitive information.

• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook, SharePoint) and web-based communications (Teams, Zoom).

• Experience using Workday is desirable.

• Interest in the environment / sustainability / urban development fields is desirable.

Location: Mumbai (preferred), Bangalore, Delhi

Potential Salary and Benefits: INR 9,50,000 to 12,00,000

Salary shall be commensurate with experience, skills, and internal parity. WRI India offers a generous and comprehensive benefits package.

Duration: 1 Year Term Hire (Extendable based on performance and project requirements)

Start date: As soon as possible

List of Documents to be attached:

• Cover Letter
• Resume

Only shortlisted applicants will be contacted for interview purpose.

How to Apply

Qualified applicants should apply online at www.wri.org/careers. All applications must be submitted online through this career portal in order to be formally considered. Only select applicants will be contacted for interview. There will be a writing test conducted with final candidates. Please do not contact program staff directly for this position.

Kindly note that WRI India's recruitment process does not involve any payment at any stage. Applicants will never be asked to share bank account or financial information as part of the application. All official communication and offer letters are issued only through authorised WRI India email IDs.

Diversity, Equity, and Inclusion (DEI) @WRI India

WRI India values and promotes diversity, equity and inclusion across all areas of our work and workforce. Integrating these values into our actions fosters a progressive and collaborative culture and can also enhance our impact. It is our responsibility to create a welcoming working environment for people of diverse cultures, backgrounds and experience to learn together. We are responsible for fostering a safe and inclusive workplace where questions, concerns and information about diversity, equity and inclusion are part of our ongoing dialogue and development.

Learn more about WRI India's commitment to Diversity, Equity, and Inclusion (DEI). Click Here

People-centric to the core:

We keep our people at the center of everything we do - from a welcoming work environment to benefits and a culture that encourages staff to stay healthy, happy, engaged, and growing.

Some of the non-monetary benefits that our staff get:

Health benefits: We cover health insurance for you and your loved ones for up to INR 8 lakhs

Term Insurance: Our term insurance policy covers life coverage of 50 lakhs per staff member

Employee Assistance program: Promoting mental well-being and supporting staff in achieving a satisfying work-life balance

Health & Nutrition: Personalized diet recommendation from a certified dietitian based on the physical health condition and lifestyle

Flexible work schedule: Alternative work arrangements for all who are eligible by nature of their job

Learning culture: Workshops and trainings to empower staff, encourage new learning opportunities

Rest and Recharge weeks: We encourage staff to take time off to rest, rejuvenate, upskill, and pursue their interests.

Our leave policy: Avail personal time off at 36 per year, along with public holidays, maternity, paternity, and adoption leaves.

Click here to know more about our benefits Careers | WRI INDIA (wri-india.org)

Equal employment @WRI India

We believe in equal employment, it is our policy to recruit and provide opportunities for advancement in all job classifications without regard to caste, religion, sex, age, marital status, sexual orientation, parental status, or disability.