ACCOUNTS RECEIVABLE EXECUTIVE

Key Responsibilities

1. Sales Order Verification & Billing Accuracy

·         Verify all client invoices against approved Sales Orders, media plans, project agreements, and retainer contracts.

·         Ensure billable expenses such as advertising spend, influencer fees, production costs, and other client-related expenses are accurately validated before invoicing.

·         Generate accurate invoices while maintaining strict adherence to client agreements.

·         Eliminate billing discrepancies and minimize invoice revisions through systematic verification.

2. GST-Compliant Invoice Management

·         Prepare and issue GST-compliant tax invoices within agreed billing timelines.

·         Manage monthly retainer billing, milestone-based invoicing, and campaign completion billing.

·         Verify HSN/SAC codes, GST applicability, Place of Supply, and IGST/CGST/SGST classifications.

·         Configure and manage recurring invoices in Zoho Books for long-term client contracts.

3. Accounts Receivable & Collection Management

·         Monitor customer outstanding balances and maintain the Accounts Receivable ageing report (0–30, 31–60, 61–90, and 90+ days).

·         Coordinate with clients for timely collections through calls, emails, and payment follow-ups.

·         Handle escalations for overdue and high-value customer accounts.

·         Analyze receivable trends using Advanced Excel and recommend actions to improve collections and reduce outstanding debt.

4. Bank Reconciliation

·         Perform daily reconciliation of customer receipts with bank statements and accounting records.

·         Ensure all collections are accurately recorded in Zoho Books.

·         Investigate and resolve discrepancies promptly to maintain accurate financial records.

5. TDS Receivable Management

·         Track TDS deductions made by clients and ensure compliance with applicable tax provisions.

·         Reconcile TDS certificates (Form 16A) with Form 26AS and accounting records.

·         Follow up with clients for pending TDS certificates and resolve reconciliation differences.

·         Maintain accurate TDS receivable balances for timely tax credit claims.

6. Client Documentation & Payment Support

·         Compile and maintain supporting documents required for invoice approvals, including campaign reports, media proofs, vendor invoices, and delivery documents.

·         Attach all necessary supporting documents to client invoices before submission.

·         Coordinate with internal departments to obtain complete documentation for smooth payment processing.

Requirements

Key Performance Indicators (KPIs)

·         100% accuracy between Sales Orders and client invoices.

·         Invoice generation within 24–48 hours of project milestone completion.

·         Zero invoice re issuance due to manual errors.

·         100% GST-compliant invoicing and reporting.

·         Reduction in Days Sales Outstanding (DSO).

·         Majority of receivables maintained within the 0–60 day aging bucket.

·         Daily completion of bank reconciliation with zero unexplained variances.

·         100% reconciliation of TDS receivables by financial year-end.

·         All invoices submitted with complete supporting documentation.

·         Timely collection of outstanding receivables and minimal overdue accounts.

Required Skills & Competencies

·         Strong knowledge of Accounts Receivable processes and customer collections.

·         Working knowledge of GST, TDS, bank reconciliation, and statutory compliance.

·         Hands-on experience with Zoho Books or similar accounting software.

·         Proficiency in Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS reporting).

·         Strong analytical, problem-solving, and reconciliation skills.

·         Excellent communication and follow-up abilities.

·         High attention to detail and commitment to accuracy.

·         Ability to manage multiple deadlines in a fast-paced environment.

Preferred Qualifications

·         B.Com (Mandatory)

·         CA Inter (Preferred)

·         3+ years of experience in Accounts Receivable, Billing, and Collections.

·         Experience in advertising, media, marketing agencies, or service-based organizations will be an added advantage.

Benefits

SALARY UP TO 22000 CTC