Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to handle confidential information with discretion.

Key Responsibilities: Provide high-level administrative support to the Executive/Senior Management Manage and maintain executive calendars, schedule appointments, and coordinate meetings Arrange domestic and international travel, including flights, accommodations, and itineraries Prepare agendas, presentations, reports, and correspondence as required Handle incoming calls, emails, and correspondence on behalf of the executive Screen and prioritize communications, ensuring timely responses

Meeting & Event Coordination Organize and coordinate internal and external meetings, conferences, and events Prepare meeting materials, take minutes, and follow up on action items Arrange refreshments, book venues, and manage logistics for meetings Coordinate with various departments to ensure smooth execution of events

Documentation & Record Management Maintain organized filing systems (both physical and digital) Prepare, edit, and proofread documents, presentations, and reports Handle confidential documents and sensitive information with discretion Maintain accurate records of expenses, invoices, and reimbursements

Communication & Liaison Act as the primary point of contact between executives and internal/external stakeholders Build and maintain positive relationships with clients, vendors, and partners Communicate effectively on behalf of the executive when required Coordinate with different departments to facilitate smooth workflow

Office Management Manage office supplies and ensure availability of necessary resources Oversee vendor relationships and coordinate with service providers Handle personal tasks and errands for the executive as needed Ensure the executive's workspace is organized and well-maintained

Project Support Assist with special projects and research assignments Track project timelines and deadlines Compile data and prepare reports for management review Support business development activities as required

The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to handle confidential information with discretion. Bachelor's degree in Business Administration, Management, or related field (preferred)MBA or relevant postgraduate qualification is an advantage. 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar roleExperience supporting C-level executives preferredBackground in corporate or professional services environment is a plus.